Job Purpose:
Under the supervision of the Country Director (CD) the Internal Auditor (IA) is responsible for carrying out independent appraisals of the efficiency of the policies, procedures and standards by which Concern Ethiopia’s (CE) financial, material and human resources are managed. Also ensures that proper financial and system controls are in place and are compiled by those involved in the operation in line with Concern Worldwide procedures and policies.
Main duties & Responsibilities:
Concern Worldwide Ethiopia Office internal audit function
Plans, organizes, manages and carries out the internal audit function including the preparation of periodic plans in the context of an overall annual audit plan for the respective fiscal year, including field visits and HO department audits as appropriate.
Carry out risk-based audit of internal control processes at Concern Worldwide country office and field offices including income, non-grant expenditure, internal functions, funds disbursement and risk assessment processes to ensure all Concern policies and procedures are being correctly adhered to and implemented. Ensure that internal control procedures are being complied with and identify control weakness and potential risks; recommend appropriate measures to mitigate the weaknesses/risks.
Perform procedures to identify/track the incidence of fraud and error; that is carry out necessary checking to ensure transactions are genuine and fair and to prevent abuse and misuse of Concern’s resources.
Investigate any identified suspicions of fraud and make recommendations for appropriate management response.
Work on fraud prevention by ensuring full compliance to our Whistle blowing and anti-fraud policies and that all staff have a clear understanding of their responsibilities through induction and refresher trainings.
Liaise with the Regional Internal Auditor (RIA) and actively seek the RIA’s technical support on internal audit issues.
Manage the risk register and ensure it is updated and submitted on time every quarter, and work to decrease risk levels in Concern Ethiopia operations.
Maintain and update the consolidated issues log and ensure outstanding issues are not more than 3 months old.
Monitor changes in finance and tax issues relevant to staff and organisation by tracking statutory contributions and updating the organisation any changes in relevant tax legislation as well as regular updates on international accounting standards.
Regularly review and physical count of stock and fixed assets for completeness and accuracy of valuations.
Actively participate in the year end process and participate in the annual stock count and fixed asset verification procedure.
Ensure that donor project asset lists on file include all items purchased above the Concern asset threshold and donor asset threshold for all final donor reports and verify against the fixed asset register.
Review all Logistics functions (fleet management, procurement, stock management, asset registration, etc.) to ensure that they are fair and transparent processes and also compliance with all logistics manuals.
Ensure internal control procedures are being complied with, this involves regular field visits to all Concern projects as well as HO departments, to review stock management, asset registers, cash management, procurement procedures, beneiciary counts (training logs, distribution lists, etc.), and other components of Concern Ethiopia operations; report on field visits and ensure follow up of action points.
Ensure compliance with all Government regulations.
Keep the country director fully informed of potential system operation and programme implementation risk.
Local Partner Development & Support
Assess financial and operational risks related to Concern’s partners and if all risks identified are adequately managed. This will involve identifying partner's financial capacity gap, give recommendations to address the gaps and follow up the implementation of the recommendations.
Periodically audit/ review systems and operations of partners to determine whether the risks are being effectively managed and to check compliance with terms and conditions stated in the partnership agreement and MoU
Conduct investigations of of partners whenever requested by Concern management.
Review the partners external audit reports and follow up any issue raised in the audit reports
Other
Maintain good communications within the team and ensure that all necessary information is shared and understood.
Undertake any other duties that may be requested by the CD from time to time to facilitate the smooth running of other support departments in Concern Ethiopia.
Gender Equity
Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Emergency response
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Safeguarding
Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
Understands local safeguarding structures and arrangements.
Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
Job Requirements
Personal specification
Essential:
Honesty and Integrity
ACCA/ CPA
Strong written and oral English language skills
Three year’s post qualification experience working at a senior level or in an audit function
Experience of donor reporting and regulation
Self-motivated
Computer literate
Good communication skills
Desirable:
Special Skills, Aptitude or Personality Requirements:
Essential:
Strong leadership skills with sensitivity in dealing with government authorities on critical issues
Strong management skills and ability to motivate others and promote accountability among staff
Skills in time management and prioritizing
Ability and willingness to work as part of a multi-cultural team
Personal attributes;
Competencies:
Coordination: Coordinate the day-to-day warehouse functions so as to provide smooth and efficient service for program staff
Planning: Plan and process incoming and outgoing program supplies
Teamwork: work with other non-logs and logs team in team manner and contribute to the team so as to achieve the goal
Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
Communication: Actively communicate with the team and update any warehouse issues
What we offer
A competitive salary and benefit package
Excellent medical benefits (100% cover including dependents)
20 days annual leave
26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Interested applicants should apply through CLICK HERE
Only short listed candidates will be contacted
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Women and people with disabilities are particularly encouraged to apply
