Position:                             Junior Finance Officer – Documentation  

Term of Employment:      Project – one year with possible extension

Duty Station(s):                Addis Ababa

Required Number:            One

Application Deadline:       February 17, 2023

BACKGROUND: 

The Ethiopian Agricultural Transformation Institute (ATI) is a strategy and delivery-oriented government Institute created to help accelerate the growth and transformation of the country’s agriculture sector. The ATI envisions to be the leading center of innovative solutions for the transformation of Ethiopian Agriculture by 2030.

The Institute focuses on two primary national approaches to catalyze agricultural transformation. First, we support the Ministry of Agriculture (MoA), its affiliate institutions, and other partners to identify and address systemic bottlenecks within an Agricultural Transformation Agenda. Second, we support Regional Governments to accelerate the development of high-priority commodity value chains in clearly defined geographic clusters, through the Agricultural Commercialization Clusters (ACC) Initiative.

Our major activities include conducting strategic and analytical studies, providing technical implementation support, coordinating platforms to better integrate partners and projects, and designing and directly leading a number of implementation projects. Our headquarters are in Addis Ababa, and we have regional offices in Amhara, Oromia, SNNP, Sidama, South-West, and Tigray regional offices, allowing us to work closely with a wide range of public, private and development sector partners across the country.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results. 

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

The Finance Assistant-Documentation will assist the finance staff in the proper handling of the financial documents of ATI head office finance department.  In addition, s/he will facilitate access to the financial documents at the time of External/Internal Auditors requesting copy of voucher and supporting documents,  maintain   a   separate   copy   file   for   payroll   and   related   tax   documents   to evidence our compliance to the tax law of the land and  support the finance team in day-to-day activities and recording of financial transactions.

ESSENTIAL DUTIES:

• Ensure timely and Accurate documentation.

• Ensure compliant documentation and filing financial records in the Head office Finance department and assist in maintaining a register in in the soft and Hard copy.

• Up on authorized request, present the required document/voucher to finance department and others and ensure that they are returned to their original box files.

• Undertake proper filing support activities including scanning, filing, and organizing Document.

• Undertake data cleaning and preparation of record for easy reference and use online to the user access.

• Assist the finance team as well as it is required their provision document to the Internal / External Auditors.

• Receive and file long term contract files, used and unused vouchers, and other finance working document.

• Receive and file BPV, JV,RV,AND PCPV after being posted by Data management officer and keeps them by libelling by reference, Month and Date.

• Maintain paper record of Monthly payroll and the related salary tax settlement with inland revenue receipt voucher.

• Archive document after review by finance officer and after posting by fiancé officer in data management capacity.

• Furnish document and records as required by donors or Partners.

• Assist the cashier at ATA Head office in payment of allowance to ATI Staff , training  and Workshop Participant .

• Substitute cashier in their absence and collect bank credit and Debit Advice.

• Perform any other task assigned by Senior finance officer delegated.

• Check all attached supporting document and make sure STAMP in all pages. 

Job Requirements

• Bachelor’s Degree in Accounting

• 2 years’ relevant work experience as Documentation Assistant Officer, Accountant or Cashier- Accountant or similar field 

• Previous experience in NGO’s, Donor/GOV’t Bilateral/Multilateral Organizations is an asset.

• Computer knowledge in MS Office (Excel, Word, particularly QuickBooks etc.)

• Knowledge of [WHAT TYPE OF LAWS?] local laws of the country

• Willingness in working long hours and ability to work with other teams.

• Excellent oral and written communication skills

• Proficient in written/spoken English and Amharic languages.

• Strong team player with multi-tasking and prioritization skills

• Strong attention to details, confidentiality, and accuracy

How to Apply

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to THIS LINK

It is mandatory to mention the position title under the subject line of your cover letter.

Please DO NOT submit scans of certificates with your application.

Women are highly encouraged to apply.

NB. Only shortlisted candidates will be contacted.