Coordinates logistics functions, , ensure  availability proper maintenance and repair of office furniture and equipment, manage stores, maintain proper inventory.

RESPONSIBILITIES & TASKS :

 1.      Ensure the availability of office supplies, materials and equipment's, establish  safety stock and reorder level,

2.      Ensure proper and safe keeping of stored items and adherences to store management in receiving, issuing, and disposing materials and equipments.

3.      Register all fixed assets at all levels, give unique code and ensure effective and economic use of them for the purpose of the organization.

4.      Ensure timely repair and maintenance of damaged fixed assets, discard obsolete and outdated ones by sale or otherwise in consultation with the Finance and Administration Director.

5.      Ensure that office utilizes and services such as telephone, electricity, water, sanitation are fulfilled and available, that bills are timely settled to ensure sustainable availability of the services.

6.      Ensure the maintenance of complete inventory of fixed and consumable assets, follow up and expedite the timely taking of inventories.

7.      Set up depreciation system and implement as per the established depreciation procedure and methods keep updated record of fixed asset values and make available for financial statement.

8.      Ensure that all the necessary supplies stationery materials, equipment, furniture, etc.  are fulfilled for the Area Offices, assist them in making material acquisition when needed, ensure and control their effective and economic use.

9.      Perform other functions when assigned by the Finance and Admin Coordinator;

 Job Requirements

SPECIFICATIONS  :

A. Education                  :  BA/College Diploma in Pharmacy Technician 

B. Work Experience    :     2 years for BSc/5 years for Diploma, after graduation, shall posses  an extensive experiences in Ware house mgt or similar position in the NGO sector 

C. Skills                   :           

·        Think strategically,good leadership quality  with analytical bent of mind; Good team player and team builder;

·       Interest and demonstrate potential strong quantitative and qualitative analysis skills, with proven ability to work with financial software packages, such as Sun System, Peachtree,;

• Strong analytical skill  with qualitative aptitude and quantitative aptitude, excellent numbering and statistical skills, cost-consciousness and strong problem-solving and auditing skills,

• Advice on appropriate area of improvement, ability to design new way of doing business in order to ensure adherence to standard requirements; ability to make logical and timely decisions ;

·       Excellent report writing and communication skills;

·       Other Computer Proficiency in  MS word, EXCEL,  MS-Access & SQL etc;

D. General                        :   

·       Good team player and willingness to work extra hours;

·       Energetic and enthusiastic approach to work and willingness for frequent travel  to field Offices and project areas;

E.  Personality               :

·       Supportive and ethical;

·       Pleasant and polite attitude at all times; ability to reflect the professional standards;

·       Ability to act as part of multi-cultural and multi-disciplinary team;

·       Dynamic and highly self -motivated;

·       Excellent communicator at all levels;

·       Able to work with minimal supervision and ability to withstand pressure

F. Attitude and Values:

• Working knowledge of IPPF and FGAE policies and guidelines and donor requirements;

• Sound knowledge of the Governmental legislatures, Tax laws and CSA requirements;

·       A belief in the potential of all people to succeed if given the right support;

·       Willingness to multi-task and work on own initiative;

·        Supportive attitude to working with HIV/AIDS affected Community;

·        Supportive attitude and committed to client’s rights to access to comprehensive and quality   SRH Service including Comprehensive Abortion Care-CAC;

How to Apply

Submit your application, CV & copy of necessary documents through Post P.O Box 981, to Harar, Eastern  Area Office

Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

                           Only shortlisted candidates will be contacted.