Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

 MSF Holland is looking for: Deputy Human Resources Coordinator

 ·         Number of Position:  one·         Place of work:      Addis Ababa·         Terms of employment:  1 year  with a possibility of extension ·         Remuneration and Benefits:-          Starting gross salary/month: 72,632.00 ETB-          Medical Coverage : as per organizational scale-          Transportation allowance: 2,200 ETB·         Date of  application: February 09 to March 01,  2023 

 Main Purpose Support the HR Coordinator through delegated tasks and responsibilities according to the instructions of the HR Coordinator and MSF protocols in order to improve the management of human resources and contribute to the professional growth of MSF employees in the mission.  Replaces the HR Coordinator in his/her absence.

 Accountabilities

•       The HR Coordinator can delegate ad hoc any responsibility to the Deputy HR Coordinator, depending on the dimension of the Mission. Among others, the Deputy HR Coordinator could:

•       Participate in the Human Resource planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise, particularly:

•       Participate in the definition of job profiles, and the mission set-up in terms of HR needs

•       Participating in the project opening and closing and its timeframe from HR perspective.

•       Provide support to field teams in order to guarantee good performance and management.

•       Provide support to field coordinators, field Administration Managers and other supervisors in all HR related issues, provide technical support ensuring they understand and apply HR management policies and tools.

•       Provide support in the legal, administrative HR management of the mission, for both national and international staff , on issues related to Labour law, contracts, salaries, social security, labor relations, health insurance systems, etc

•       Check together with HRCo the living standards of international, regional, delocalized staff and help monitoring international staff’s movements (visas, tickets, etc)

•       Participate in the selection and recruitment processes, as well as in the induction programmes and welcome briefings/sessions in order to recruit and prepare the most suitable candidates for the mission

•       Participate in the identification of staff development , training needs / potential to promote the professional growth of people within the organization.

•       Report to the HRCo on the implementation of HR policies in the field as well as of any incidents / problems that may arise and make proposals to improve HR management in the field.

•       Support HRCo in the overall administration of the Mission.

•       Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRCo.

•       Support HRCo in all reporting tools under his/her responsibility.

 MSF Section/Context Specific Accountabilities HR Strategy Development Support the HRCO in developing the HR strategy, identifying the mission’s HR needs, sourcing talent and ensuring that recruiting and retention strategies align with MSF HR needs and the external competitive market.

·         Assist the HRCO with the annual HR planning process including the preparation of HR matrices.

·         Ensure that recruitment practices promote diversity, equity and inclusion throughout the mission. 

Performance Management

·         Ensure performance management processes are executed to align and maximize our staff’s performance with the goals of the organization, department and individual objective setting. 

·         Support projects and the personnel administration manager in promoting the performance management system in the mission, compiling the results, developing appropriate improvement plans, and identifying learning and development needs that arise out of the performance process.

·         In conjunction with the Personnel Administration Manager (PAM), ensure that all newly recruited staff have onboarding/induction plans.

·         In conjunction with the PAM, ensure that exit interviews are conducted with all outgoing National Staff. 

Learning and Development 

·         Along with the Personnel Development Manager (PDM), ensure that training and development plans are linked to the needs identified within the performance management process.

·         Oversee the development of an L & D Stratgey and Policy with the PDM.

·         In conjunction with the HRCO, identify staff for detachment (both regional and international) and faciliate the process with the PDM and PAM (International). 

Policy and Procedures

·         Ensure policy and procedures are in place, well interpreted, and reviewed periodically. Keep abreast with the relevant Ethiopian laws. 

HR leadership Role

·         Support the fin/hr managers to develop in their role and have an advisory HR role in the projects.

·         Support, develop and mentor PAMs and PDM (direct reports). 

International Mobile Staff Movement Management

·         Together with PAM (International Staff), the Deputy HRCO is responsible for international mobile staff movement management in the mission.

·         Follow-up of the end of mission of international mobile staff, open positions (3 to 4 month lead time), coordinate with project coordinators and department heads for updated JDs and follow-up job postings with the respective pool managers in HQ.

·         Conduct HR briefings of new international mobile staff arriving in the mission, and de-briefings of all non CMT and HR staff at the end of their mission (who are de-briefed by the HRCO).  

Field Support and Capacity Building

·         Provide project support, including traveling to projects on a regular basis, or delegating field visits to the HR Managers.

·         Follow up the performance of the field HR staff along with the HRCO and project coordinator in order to build capacity to support and improve project HR staff.

·         Work together with the HR manager (flying) to identify HR project challenges and offer solutions. 

Code of Conduct

·         Support the ToTs with respect to the disemination of the Code of Conduct throughout the mission.

·         Involvement in Code of Conduct violation case investigations if delegated to do so by the HRCO.

·         Provide support to the Confidants in the mission. 

Job Requirements

Education

·         Essential: University degree and/or further specialization in HR management

Experience

·         Essential experience in HR Management positions (minimum 2 years).

·         Desirable experience in MSF or another NGO’s (minimum 2 years).

Languages                   

·         Mission language essential, local language desirable

Knowledge

·         Essential computer literacy (word, excel and internet)

How to Apply

Register using the following LINK