• Term of Employment: One year with a possibility of extension
• Duty Station: Addis Ababa, Ethiopia
• Required number: One
• Application deadline: February 20, 2023

ACCOUNTABILITY:

• Provide coordination and leadership in administrative and program management at the DG’s office
• Setting a leader’s strategic priorities: helping a leader identify the areas where they must direct their focus and identifying metrics for success. Oversee planning and execution of the DG office, serve as strategic thought partner to initiate high-impact development programs, org system enhancement initiatives and priorities.
• Coordinate and liaise with teams to prepare plan, track and evaluate performance progresses regularly. Provide support to verticals to solve problems and drive implementations while nurturing effective partnership with internal and external stakeholders
• Support the DG and D/DG in coordinating internal and external meetings, and engagements with senior stakeholders and development partners on various development initiatives that may arise from time to time.
• Support the DG, D/DG and the broader SMT activities as required on such as special assignment prioritization, performance management, and delivery of professional development and other organizational initiatives, and knowledge management.
• Liaise and work closely with the DG ’s Assistant, looking at long term travel calendar, evaluating opportunities and determining fit with priorities.
• Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the leader has all the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches, or presentations for the DG.
• Monitoring information flow: Sometimes acting as a gatekeeper, ensuring a DG’s involvement in a project or decision-making process at the right moment. Ensure proper documentation and record keeping of reports, and communications digitally and manually.
• Oversee, support, coach and manage the performance of the functional units (Legal, Audit, Ethics, Women and Social Affairs and Communications) under the DG Office.

Project Management and Stakeholder Engagements
• Overseeing large, often cross-functional organization-wide projects or initiatives.
• Bring together multiple stakeholders and help drive decisions.
• Researching, benchmarking, analyzing data, and making recommendations.
• Creating systems and processes to streamline operations.
• Engaging key high-level stakeholders including developing partners to create, build and maintain strategic partnerships.

Strategic Planning & Reporting
• Lead annual strategic planning, performance evaluations and reporting of the Institute.
• Creating & updating dashboards for reviewing institutional key performance indicators.

Meeting & Event Preparation
• Managing the meeting cadence for the leadership team, ensuring materials are sent in advance, time is well spent, and objectives are achieved.
• Planning and leading Institution’s retreats and other special events.

Human Resource Management
• Develop the DG Office annual HR Plan and participate in the recruitment and selection process for roles reporting to the DG and functional units under DG Office.
• Manage the Teams under the DG Office which includes executive assistants, communication, partnership, ethics, audit, and legal.
• Manage staff performance by setting annual performance goals/KPIs, providing ongoing monitoring, and feedback & taking timely action, and conducting mid-year check-in & annual performance evaluation.
• Ensure that employees have the required competencies to successfully deliver what is expected through providing learning, development and growth opportunities and building their capacity.
• Effectively manage HR issues on a timely manner in consultation with HR

REQUIRED QUALIFICATIONS, COMPETENCIES, SKILLS, AND EXPERIENCE:

• Masters or PhD Degree in Economics, Business Management/Administration, and/or relevant field of studies,
• Minimum 14 years for Masters and 8 years for Ph.D. relevant work experience out of which Seven or more years of experience in leadership, a business management or executive role,
• Demonstrated competencies in strategic management, general management/Leadership, team building, effective communication, Stakeholder management,
• Experience in planning and leading strategic initiatives,
• Strong analytical and project-reporting skills, with focus on internal and external communications,
• Excellent written, and verbal communication and presentation skills both in English and Amharic languages,
• Experience in planning and coordinating high-level teams in consulting or other highly competitive and fast-pacing professional sectors,
• Highly collaborative leadership style and demonstrated success in leading, managing and developing high-performance teams,
• Strong ability to effectively liaise with internal teams and external senior stakeholders and partners.
• Nimble business mind, focused on developing creative problem-solving acumen,
• Strong set of personal values including integrity, honesty, dedication, and desire to be of service.

How to Apply:

• We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to THIS LINK
• It is mandatory to mention the position title under the subject line of your cover letter.
• Please DO NOT submit scans of certificates with your application.
• Women are highly encouraged to apply.
• Only short-listed candidates will be contacted.