Child Safeguarding: 

Level 3:  The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE:

The post holder will be tasked with facilitating and coordinating smooth operations which include receiving, storing dispatching, and reporting of all goods and supplies that pass through the Jigjiga Field Office warehouse system. The post holder will also be responsible for ensuring proper stock keeping records, effective use of space available, and coordination with various departments including programs and procurement on storage needs.

SCOPE OF ROLE:

Reports to: Warehouse Coordinator

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spreadsheets, and clearly labelled goods

• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage

• Liaise with the procurement coordinators and warehouse service coordinator to ensure all stored materials earmarked for a specific location are made ready for onward transport, either by charter, SC vehicles or hired trucks to maximize storage space

• Safeguarding commodities from any type of damage. To this effect, the assistant store keeper must ensure that:

• Storage is safe and clean, and protects commodities from damage and loss     

• Expiry dates of  perishable commodities are regularly followed

• Goods are kept according to their homogeneity, and all materials must be kept visibly separate.

• Establish procedures for depositing and withdrawing goods from stores and conduct regular inventory checks

• §Prepare and submit Weekly, Monthly, and Quarterly Stock Reports  to the line manager as needed

• Ensure warehouses are clean and goods are well organized according to their type and homogeneity at all times

• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure safety in the workplace

• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.

• Ensure that all incoming assets are registered in the asset database before issuing them to the requesters and field offices

• Perform other related tasks as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

•Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

•Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

Ambition:

•  Sets ambitious and challenging goals for himself/herself (and their team).

• Takes responsibility for his/her own personal actions and encourages others to do the same.

• Widely shares his/her personal vision for Save the Children, engages and motivates others

• Future-orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters

•  Values diversity sees it as a source of competitive strength.

•  Approachable, good listener, easy to talk to.

Creativity:

•  Develops and encourages new and innovative solutions.

•  Willing to take disciplined risk

Integrity:

•   Honest, encourages openness and transparency.

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Diploma in Supplies management with three years related experience.

• Good written and spoken English knowledge.

• A good team player

• Commitment to and understanding of save the Children’s aims, values and principles.

• A commitment to children’s rights and principles of equal opportunity

• A high level of computer literacy (word, excel, ppt etc)

Other requirements

Additional job responsibilities: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.

How to Apply

Register using the following LINK