ROLE PURPOSE:

The position holder will be responsible for supporting the Partnership and Award Unit in organizing trainings and awareness raising, sending the invitation and coordinating with all the key stakeholders, proactive in understanding the Partnership Management Unit, document outcomes of the discussions with minutes, and have the capacity to develop attractive and compelling partnership dashboard. 

S/He will identify logistic and supplies needs for project implementation as per the project plan and budget. He/she will work closely with the partnership management unit in general and with the rest of the Save the Children team in particular to coordinate logistic support. S/He involve in the partnership assessment and document the assessment report and update the partnership assessment in AMS.  

In the national partnership events, the post holder will organize, and coordinate the events working with all the key actors both internally and externally.   

• Award Implementation, Reporting and Closeout for selected assigned awards

• Will be responsible for monitoring programmatic and financial progress, and preparation of donor and other internal monitoring reports.

• Ensure the donor and the SCI requirements are adhered to, internal monitoring systems of awards are in place, and there is timely production of program and financial award reports.

• The post holder will work closely and support BHs, Project managers and COPs on all the awards assigned to them

• Lead as Award Management System (AMS) Champion, working closely with the Awards Unit, across Analysts, Coordinators, to drive data quality, complying with SCI Ethiopia policies and procedures and SCI global Award Management expected standards,

SCOPE OF ROLE:

Reports to: Head of Partnership

Staff reporting to this post: N/A

Budget Responsibilities: NA

Role Dimensions: This role will sit in the Partnership Management Unit and support the coordination, logistic and partner assessment, reporting by working closely with the award, finance, PDU. Supply chain and other units as appropriate.

External: Local Partners, Government, INGO`s and UN targeted in the Partnership Management Unit and localization Project.

KEY AREAS OF ACCOUNTABILITY:

Partnership related accountability

• Develop a new and renovate the existing partnership database where the partners profile kept updated and used as a partnership mother sources.  

• Develop the dashboard on a quarterly bases by making it more attractive and compelling.

• Coordinate with partners and relevant internal staffs in the contractual negotiations and enhance the understanding of the Sub Award Agreement.    

Awards related accountability

• Award Implementation

• Working with the member and NBD follow up on signing of agreements for new awards

• Actively support budget holders in award closure activities and process.

• Initiate award close out pr,ocess 3 to 6 months before award is scheduled to end

• Coordinate any award amendments

Award Reporting

• Review BvAs from Agresso during soft closing each month and alert Finance to wrong charges/coding

• Inform Finance regarding expected funds and when funds are received inform Member of the receipt

Processes, Systems and Compliance

• Drive AMS data quality in the Country office by ensuring AMS system is an accurate reflection of current award status at all times; including partner sub-awards and all attachments.

Administrative and Operational Support to the Director Awards & Partnerships

• Support the Awards Director with travel, calendar, email and other administrative tasks as required by the Awards Director

Job Requirements

EXPERIENCE AND SKILLS

Essential

• A minimum of at least 5 relevant years’ experience in the INGO environment.

• At least two years’ practical experience in Partnership management coordination, working with Civil society management and CSO capacity strengthening initiatives.

• Proven experience in coordination of events, capturing minutes and report writing, data base development, collecting data and conducting analysis.

• Good understanding on CSO environment, Child Right, localization and Humanitarian Principles.  

• Experience and knowledge of effective support of the financial and budgetary management of projects.

• Experience of INGO program cycle management, and with experience of working within a complex and matrix organization structure

• Excellent understanding of local actors capacity strengthening models and approaches

• Fluency in written and spoken English.  

• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches.

• Other Requirements -

  • Strong analytical knowledge of reports

  • Willingness and ability to dramatically change work practices, flexible in working long hours and ability to work with incoming surge teams;

  • Excellent interpersonal, communication and presentation skills;

  • Fluency in written and spoken English;

  • Commitment to Save the Children values

  • Teams, in the event of emergencies

• In depth knowledge of donor regulations, especially of donors such as USAID, DFID, EC, ECHO, UN, NORAD, SIDA, DANIDA, AusAID

  Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

How to Apply

Interested applicants who meet the MINIMUM requirements should apply using the below link:  CLICK HERE