The primary responsibility of the person should be handling finance matters related to the institutional donors. The main duties of the persons would include: 

1. Follow-up:     

·       Authenticate and properly scrutinize the Payment Request form and supporting documents,

·       Present payment request to Finance Coordinator for review and to Manager for approval,

·       Prepare Payment Vouchers and Cheque, Present cheque with the check stub and payment vouchers to Finance Coordinator/Financial manage for verification and PV approval,

·       Ensure no cheque is prepared without ascertaining the exact cash balance available in the accounts 

·       Control bank balances by writing cash balance on the check stab.

·       Ensure timely replenishment of petty cash

·       Present cheque with cheque stabs and supporting payment documents to signatories for approval,

·       Ensure timely disbursement of cheques,

·       Ensure the copies of Cheques are signed by Payees,

·       Ensure payment Requests are signed by payees/delegates (cahiers) and receipts are collected,

·       Ensue that Logistician/assigned person/ signed the cheques register books/cash advance/cheque advance form   for collecting cheques.

·       Collect, keep and file receipts and pertinent financial supporting documents from recipient of the cheque, and by adjusting the stamp date and writing the cheque number on every settled document , use “PAID” stamp

·       Report to Finance Officer on documents outstanding for more than 4 working days after collecting cheques

 2. Settlement:  

·       Receive Payment requests, review completeness of the request form, follow up & collect receipts, ensure the genuineness of those receipts, 

·       Allocate telephone expenses to the respective budget holders,

·       Notify significant deviations/variance to the concerned Department,

·       Stamp for documentation and attachments to Payment Requests/PCPVs/JVs

·       Compile and handover the receipt to Finance Officer for Journal Voucher preparation and proper coding.

3. Payments:     

Maintain and keep proper file for documents related to Orphan 1-2-1, Various Cheques and Petty cash payments

For 1-2-1 Payments :-

§  check and verify current payments against previous payments,

§  Based on the request from Orphan Dept. add new entrants and delete cancelled beneficiaries,

§  Prepare and keep  a complete list of beneficiaries,

§  Prepare cheque for monthly/quarterly payment,

§  Prepare letter and ensure that cheques and letters are timely signed and stamped

§  Send the cheque and letter to the respective Bank Branches.

§  Use and attach evidence for the Confirmation Report submission date exchange rate for payment to orphans

For cheques & Petty cash Payments:-

·       Write the correct budget/accounting title, code /project name/code, on PVs/PCPVs etc. which must be similar with AX chart of Accounts

Job Requirements

Personal Specification

Formal Education/Qualification

• Bachelor’s degree or Diploma in Accounting from the recognized university.  

Work Experience

·       2/3 years of professional experiences in humanitarian sector; INGO experience is preferable.

Required Skills/Competencies

• Proven skills and knowledge in AX System

• Excellent interpersonal skills – builds good relationships with internal and external stakeholders

• Good verbal and written communication skills in English

• Good organizing and planning skills

• Ability to manage a complex and demanding workload with flexible behaviour

• Commitment to humanitarian principles and action

• Willing to travel to the field offices to provide support to the field team in their compliance with donor regulations

How to Apply

·       Interested candidates are required to submit a complete Job application form with all required supporting documents (copy of credentials and testimonials) through Ethiopia.HR@islamic-relief.org.et.

·       You can access the Job Application Form with THIS LINK Failure to follow the instructions will invalidate your application.

·       Closing date for the application is March 01, 2023.

·       Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

·       Female candidates are highly encouraged