ROLE PURPOSE:

The Warehouse and fleet assistant is responsible for assisting day to day operations of the Warehouse and fleet functions and duties, managing the Warehouse, Provide clerical and administrative support to Supply Chain Department. Handle documentation as well as facilitating store transaction paper works and assists the Procurement Officer in updating the Store Bin cards, stock cards and compiling monthly stock reports.

SCOPE OF ROLE:

Reports to: Procurement Officer

Staff directly reporting to this post:  None

Key Accountabilities

• Assist with day to day operations of the Warehouse and fleet functions and duties

• Responsible for refilling Vehicles fuel & maintain necessary documentations.

• Keep record of Vehicle maintenance and history of each Vehicle files.

• Ensure all stored materials earmarked for a specific location are made ready for onward transport, either by charter, SC vehicles, or hired trucks to maximize storage space

• Keep record of all stock and commodity movements and transactions; and maintain all stock related data up to date, and available on request,

• Keep related dispatch Way Bills and Authorization memos in sequence, and prepare reference indexes, in order to enable quick accessibility to the documents,

• Keep source documents arriving from procurement officer such as PO, Receipts and GRN in sequence, and maintain scanned copy to assist the procurement officer in updating online procurement trucker.

• Ensures appropriate electronic and paper filling of all relevant documents to ensure accurate reconciliation and documentation for audit purposes.

• Assist the Procurement Officer in preparation of monthly, quarterly, and annual stock and commodity movement reports as per the requirements of the standard reporting formats

• Automatically update bin cards and stock cards and work out the balance after each receipt and dispatch/ issuance of items.

• As required assist the Procurement Officer in receiving and despatching of programme items as well as reorganizing of the warehouse stock

• Ensure all fixed assets passes through the warehouse system are register at the national asset database. This requires close communication with the asset & GIK officer.

• Assist the Procurement Officer in tracking office supplies and stationary materials stock balances and plan for reordering and replenishments.

• Accomplishes other related tasks and duties that would be assigned by supervisor.

• SKILLS AND BEHAVIOURS (our Values in Practice)

  Accountability:

  · Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

  ·       Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

  Ambition:

  ·       Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

  ·       Widely shares their personal vision for Save the Children, engages and motivates others

  ·       Future orientated, thinks strategically

  Collaboration:

  ·       Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

  ·       Values diversity, sees it as a source of competitive strength

  ·       Approachable, good listener, easy to talk to

  Creativity:

  ·       Develops and encourages new and innovative solutions

  ·       Willing to take disciplined risks

  Integrity:

  ·       Honest, encourages openness and transparency

  Personal Competencies: 

  ·       Eagerness to do the  work

  ·       Dedication to objectives

  ·       Punctuality

  ·       Ability to work in a team setting, friendliness and resourcefulness (Teamwork)

  ·       Respectful of oneself and others

  ·       Organize and able to manage own time under guidance and direction from line-manager

  ·       Commitment to SCI overall aims and beliefs, including strong commitment to gender, diversity issues, equal opportunities and capacity building

  ·       Strong interpersonal and self-awareness skills

  ·       Ability and willingness to undertake extensive travel in the country

  ·       Well-developed conceptual, critical, analytical thinking and planning skills

  • Ability to take Initiative, drive to achieve results, ability to develop effective organizations

  • Understanding and experience of Child Safeguarding issues

  Ability to work effectively with others, adaptive and flexible.

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Diploma in supplies management with three years related experience and working on INGOs is an asset

• Reasonable level of proficiency to read, write and communicate in English

• Excellent communication & interpersonal skill 

• Commitment to and understanding of Save the children’s aims, values and principles

• A commitment to children’s rights and principles of equal opportunity

• Commitment to Save the Children values.

• Computer skills, especially Microsoft Office, Excel, TIM soft ware etc.

How to Apply

Register using the following LINK