Child Safeguarding Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Assets Management Coordinator is responsible to implement and roll out the E-Asset system and provide training on the system at all levels, and ensure SCI’s property handling and administration at all levels as per the set procedures of Fixed and non-Fixed Assets management, and based on minimum standards for equipment management as well as the finance manual. He/she will also be responsible for reporting audits and project close-out support management, tracking and documentation activities.

SCOPE OF ROLE:

Reports to: Head- Warehouse and Inventory Management

Staff directly reporting to this post:  None

Key Accountabilities

Asset management

• Responsible for E-Asset management, training and roll out it at field office level as well

• Responsible for the overall management, tracking, maintenance and reporting of SCI’s fixed and non-fixed  assets and General Programme Equipment 

• Maintain a fixed and non-fixed assets register list in line with the SCI’s asset management guideline.

• Register all new assets on asset register/E-Asset, issue each asset with tag number numbers and ensuring all required information including list of accessories, budget code details, donor and value of assets are captured in the asset register.

• Ensure assets are ready for use before dispatch to the field offices;

  • Satellite/cell phones are managed in line with polices.

  • Notify finance of any billing information

• Facilitate dispatch of assets to relevant field offices or issues to individuals as instructed and update asset register as required

• Maintain programmes Central Asset Register/E-Asset for all assets in programme updating any changes as necessary ensure authorized documentation confirming change in status is received from field offices and update asset master asset register;

• Arrange all asset services and repairs are done in a timely manner and asset records are updated. 

• Organize annual asset inventory taking at all SCI office premises and guesthouses

•    Ensuring that the correct documentation pertaining to identity, repair, theft, loss, disposal, and organizing a physical check of all Assets on a regular basis against their registers.   

• Identify assets that are no more needed by the organization (obsolete, defective, and broken) and prepare disposal documents to be presented to the Country Director for approval.

• Regularly communicate with field offices  supply chain leads on assets sorting, tagging and registration

• With the budget holders.

• Ensure copies of asset documents are updated and reconciled with accounts department

• Produce monthly, quarter and annual reports

• Maintain and Implement an electronic  national assets tracking system to ensure adequate supporting documentation, accuracy and control over movements; ensure accurate and organized records as well as regular reporting and updating;

• Collect donation document from the donation recipient partners, support in compiling donation report and submit the report to Authority for Civil Society Organizations (ACSOs) in the time due. 

• Under take properties management activities as assigned by line manager.   

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions

• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence

• Displays consistent excellent judgement

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Degree in IT, Supply Chain/Asset Management/business administration/management/Finance from recognized university/college with three years related experience, and/or Master’s Degree in IT,  business administration/management/Finance, or related subject with three years relevant experiences

• Good written and spoken English knowledge

• A good team player

• Commitment to and understanding of Save the children’s aims, values and principles

• A commitment to children’s rights and principles of equal opportunity

• Commitment to Save the Children values.

• A high level of computer literacy (word, excel, ppt etc.)

How to Apply

Register using the following LINK