Child Safeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The post holder will be he Procurement Officer is accountable for ensuring the overall programme procurement and supplies are met and delivered in accordance with timescales set and agreed with programme staff and SC systems, polices, and procedures. S/he will be tasked to Plans, organizes, coordinates and monitors the activities of fleet and transport management including vehicle operations, vehicle and trip planning, maintenance schedule, Fleet monitoring and analysis, light vehicle rental and administration, truck rental and administration, payment document preparation. The perpetual updating of Total Inventory Management and fuel card handling will be also be responsibility of the post holder.

SCOPE OF ROLE:

Reports to: Supply Chain Coordinator

Staff directly reporting to this post: Warehouse and fleet Assistant.

KEY AREAS OF ACCOUNTABILITY:

Key accountabilities

• Ensure that all supplies requests from the programs are facilitated in a professional manner and following the logistics and financial guidelines of SC Ethiopia.

• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters.

• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests

• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued

• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability

• Conduct regular market analysis of SC required items and provide quarterly reports to the Procurement Coordinator

• Facilitate suppliers’ payment processes and documentations for audit trails

• Ensure the effective and efficient use of SC resources in order to obtain the best value for money in the best interest of the organisation.

• Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.

• Facilitate computer and assets and property repair/s maintenance services with agreed maintenance service providers

• Facilitate logistical matters that relates with the Ethiopia Agency Civil Society Organization (EASCO) which includes but not limited to; Facilitate duty privilege supporting letter for internationally procured supplies.

• Facilitate import permits for specialized items and supplies with the respective ministry offices.

• Coordinate and Facilitate customs clearance of goods imported from abroad, and inspect goods with Technical person on arrival that they meet specifications and packaging requirements as set out in the Purchase order.

• Ensure proper documentation, including tax exemptions, are processed for all international and national purchases.

• For goods being dispatched directly from the supply, carry delivery inspection at the Suppliers location during load on to transport

• Communicate with warehouse and program team on incoming goods to determine and plan receiving, and transport needs.

• Inspect goods on arrival at customs and cargo as per the packing list.

• Work actively in pro save in the requests prepare RFP and work on sourcing and buying activities  and effectively communicate with the budget holder and finance to effect payments on time

• Collect GRN from warehouse on time for expenditure to be captured on time .

• Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of SCI to ensure traceability of all documents and expenses

• Ensure appropriate monthly reporting on all procurement activities based on the requirements defined by the Procurement coordinator.

• Establish and maintain excellent communication links between Addis and all field offices to ensure appropriate and regular information flow on all requests received as well as to ensure that the requesters get the right items, at the right time and at the right place

• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

• Fill and compile movement-tracking sheet for every travels and update to the Supply Chain coordinator.

• Collect and compile monthly fleet analysis tool from all category A, B and C offices and submit to Supply Chain coordinator.

• Supervise staffs under him and periodically evaluate their performance against the objective they set

• Performs other related duties as delegated by Supply Chain Coordinator or FOM.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others.

• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.

• Values diversity sees it as a source of competitive strength.

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.

• Cuts away bureaucracy and encourages an entrepreneurial approach.

Integrity:

• Honest, encourages openness and transparency.

• Displays consistent excellent judgement.

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Bachelor Degree or Diploma in Purchasing and Supply Management or Business Management

• At least 4 years for diploma/2 years for BA degree holder and working on INGOs is an asset

·       Reasonable level of proficiency to read, write and communicate in English

• Good team player

• Commitment to and understanding of save the Children’s aims, values and principles

• High level of computer literacy (word, excel, ppt etc.)

• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

• Excellent communication and interpersonal skills.

Able to work under pressure and in a diversified and multi-cultural environments

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Use the below link to apply :   CLICK HERE

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.