Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases

Main duties & Responsibilities:

• Assist Manager’s day to day activities, short and long term plans, and on periodic schedules arrangement and their timely performances.

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel sheet, Access … etc., produce correspondences & documents; maintain  spreadsheets and databases.  

• Devise and maintain office systems and space management;

• Arranges Internal and external meetings; takes minutes; helps the execution of decisions. 

• Prepare reports and materials for publications and presentations.

• Organize and handle / maintain documents properly in its hard copy and computer-based information.

• Maintain Manager’s calendar /agenda; arrange and coordinate meetings & conferences.

• Create transcribe /records/, and distribute meeting agendas and minutes;

• Answer telephones and handle office equipment in appropriate manner.

• Meet and greet clients and visitors.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

• Organizing all type of paperwork including pictures, sound records, documents and computer-based information.

• Handle all Admin Assistance & office Management works of its department.   

• Other duties as assigned by her immediate supervisor.  

Required Skills & Knowledge:

• Customer oriented, Strong problem solving and analytical skills, Attention to Detail, punctuality & Deadline-Oriented,

• Confidentiality, honesty, quality of work are from very important skills; Company principled works, software usage & General Math Skills.

• Ability to perform multiple tasks simultaneously; ability to maintain good working relationship.

• Excellent skill in writing and speaking of  English and Amharic languages

• V/Good communication, persuasive and  negotiation skill

• Ability to function well in team-oriented environment, with no close supervision.

Job Requirement

• Bachelor’s Degree (BA ) or Diploma in secretarial science, management, or in any related social science field of study

Experience:

• 1-2 years in a similar role

How to apply:

• Download the “Job applicants Summery of Qualification” form & Complete it properly using this link CLICK HERE Please and submit the form along with your CV and credentials copy ONLY via email: recruitment@motiengineering.com making CC to Vacancy@motiengineering.com

• N.B: Use "Secretary & Admin Assistant" as the subject Line Of Your email