With its 40 years of experience, Première Urgence Internationale :

• Supports close to 6 millions beneficiaries

• With more than 100 Millions € yearly budget

• Present in 22 countries, on 5 continents 

Thanks to the work and commitment of : 

• More than 2000 national staffs 

• Around 200 expatriates from 45 different nationalities

• And 90 employees at HQ  

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.

Learn more about PUI: www.premiere-urgence.org/en/ 

Overall objective of the position:

Under the line management of the Logistics Coordinator, the Logistics Manager ensures the efficient management of logistics at the Coordination Office in Addis. His/her role is to organize an efficient support logistics and a comprehensive supply chain that includes the last kilometer. S/he contributes to the implementation of good practices, tools and procedures to carry out activities properly.

Tasks and responsibilities:

• Supply Chain: S/he actively contributes to the coordination and implementation of the supply chain strategy for his/her geographical scope. S/he ensures that the administrative and operational components of the supply chain are in place and functional at his/her own level. S/he  guarantees that PUI’s related procedures, policies and tools linked with purchases, transport and storages are in place and are respected. S/he makes sure that relevant links are built with the coordination so as to avoid delays, loss, gaps in the HQ – coordination – field supply chain.

• Support logistics management: S/he ensures that all teams have the means, resources and tools they need to carry out their activities. S/he actively contributes to the dimensioning of his/her scope in terms of facilities (working and living spaces), materials, equipment and services.

• Security: S/he must ensure that at his / her own level the necessary means and frameworks are existing so as to implement the security rules related to communications, movements and facility management.

• Team management: S/he is responsible for the tailoring of his/her team, and the validation of their job description. S/he is responsible for the line management of specified logistics staff in accordance with related HR policies and procedures, including recruitment and performance appraisal.

• Functioning of the bases: S/he supports all teams in the framework of redeployment / installation / rehabilitation / closure of field offices and potentially is deployed in the field for short to medium term assignements depending on identified needs.

Specific objectives and linked activities:

1. Managing the supply chain

• Respects the framework as well as the global monitoring process of the supply chain in his/her scope.

• Supervises all related procurement process of  his/her scope, ensure that donors and internal policies, rules, procedures and tools are respected.

• Ensures that a local supply chain infrastructure is in place (considering purchase, transport, storage operations) and an efficient pipeline is established until the final place of delivery of goods, works and services.

• Makes sure that competition processes are carried out for goods, works, services markets and that they are properly managed, committed and delivered when and where needed.

• Participates in the identification of suppliers, contractors, service providers and ensures the consolidation of data concerning them.

• Proposes the modes of transport adapted to the needs / situations, makes sure of the suitable packaging of the transported goods and the respect of deadlines.

• Verifies that warehousing is well managed and ensures that the appropriate documents are used, updated and shared with stakeholders.

2. Deploying an appropriate support Logistics

• Implements the technical and human needs related to facility management, as well as IT and communication resources under his/her scope.

• Implements monitoring and steering tools to manage logistics activities. Pays particular attention to cost control. Analyzes the monthly reporting and proposes corrective actions if necessary.

• Actively participates in the technical choices and validations that are made at his/her scope in relation to equipment, means of transport and service providers.

• Implements and ensures compliance with operating procedures and best practices for the use of equipment, premises and means of transport. 

3. Contribute to the security of personnel, goods and premises

• Proposes logistics means (materials and human) to be implemented so as to ensure the security of personnel, goods and premises of his/her scope.

• Implements and ensures compliance with systems, standard operating procedures and rules concerning facilities and communications management as well as persons and goods movements.

• Communicates on regular basis with guards and drivers and participates on the evaluation of the conditions in his/her scope.

4. Strategy and team management

• Contributes to the action plan of the logistics department, taking into account the needs of all teams, and aiming at the smooth running of the activities and the good functioning of the site under his/her scope.

• Participates in the HR dimensioning of his/her team, in the recruitment and evaluation of the team as well in his/her direct management. S/he ensures that the members of his/her team carry out their tasks and responsibilities.

• Identifies training needs for staff under his/her direct management.

• Contributes to the capacity building and logistics training for staff to enable teams to implement and monitor their activities in accordance with processes, procedures and tools.

5. Ensures reporting, information flow management related to logistics matters

• Ensures that logistics data and information is effectively shared with relevant base and coordination teams.

• Participates in the financial and administrative management of his/her field of activity. 

• Participates in the drafting of project documents by providing technical support (costing, estimation of needs and contribution to the supply plans of his/her scope. 

Job Requirements

TRAINING

• Diploma or University Degree in Logistics, Procurement, Transport (ie: Bioforce

PROFESSIONAL EXPERIENCE

• Minimum 2 years of professional experience in Logistics in the Humanitarian sector

• Team Management experience

• A previous in a similar position is an asset

KNOWLEDGE AND SKILLS

• Good knowledge of procurement and supply chain (purchase, transport, storage)

• Good knowledge of support logistics (facility management)

• Reporting skills

• Negotiation skills

• Staff training and capacity buidling skills

• A specific experience in Support Logistics would be an asset

• Experiences in other logitics field (technical or supply chain) would be a plus

Required personal characteristics:

• Strong work ethic, committed and methodological within a fast-paced working environment

• Autonomy, initiative and sense of responsibility

• Good resistance to stress

• Sense of diplomacy and negotiation

• Good analytical  skills and ability to effective decision-making

• Organization and management of priorities, adaptability to changing priorities

• Pragmatism, objectivity and perspective

• Solutions oriented and proactive

• Reliability and discipline

• Ability to delegate and supervise the work of a multidisciplinary team

LANGUAGES

• English (proficient)

• Amharic

SOFTWARE

• Microsoft Office 

• Outlook / Email

Length of the contract:  6 months initial contrat (w/ possibility of renewal)

Job location: Addis with possible field movements (Benishangul Gumuz, Oromia, SNNP). 

Desired start date: March/April 2023

The position is open only to Ethiopian nationals.

Qualified woman are highly encouraged to apply.

How to Apply

Interested and qualified applicant can send their CV through CLICK HERE