About Frontieri:

FRONTIERi Consult PLC, based in Addis Ababa, Ethiopia, and with branch offices in Berlin, Germany, and in Juba, South Sudan, is one of the leading consulting firms in Ethiopia. The firm was established in 2008 primarily to undertake research and consultancy assignments in the areas of development and growth in several disciplines. It works with a range of development issues commissioned by governmental and non-governmental organizations, and bilateral and multilateral institutions.

Position Title: Office Manager

Report To: Managing Partner-Kenya Office/Nairobi

Required Number: 1 (One)

FRONTIERi is a company for talented people with different backgrounds and perspectives and we have gathered competent professionals and work in partnership with scholars across the country and abroad. For further information, please visit our website at: www.frontieri.com

Currently, we are seeking to hire an Office Manager at Frontieri Kenya office, responsible for overseeing the day-to-day operations and administrative activities of the office. The Office Manager will be responsible for managing staff, organizing and coordinating office operations, and providing administrative support to ensure the efficient and effective operation of the office.

Join our team of professionals and be part of our energetic team that is committed to bringing change by providing adequate research findings and advisory services for policymakers and contributing to the development of Ethiopia. We provide the best working relation and environment to allow aspiring talented professionals to engage in various research work and grow their potential while working with the best in the industry.

General Duties and Responsibilities of the Office Manager

·        Oversee the day-to-day operations of the office, including scheduling, coordinating, and delegating tasks

·        Develop office policies and procedures and ensure compliance with them

·        Develop and implement systems and processes to improve office efficiency

·        Handle administrative tasks, such as filing

·        Manage office budget and ensure all expenses are properly recorded

·        Monitor and maintain office supplies, equipment, and furniture

·        Handle office correspondence, including emails, faxes, and mail

·        Handle the recruitment and onboarding of new office staff

·        Maintain databases and records of office activities

·        Ensure the office premises are secure and well-maintained

·        Develop and implement procedures for the safety of office staff

·        Provide support to other departments as needed

·        Producing quality reports, composing correspondence, and drafting new contracts;

·        Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on

·        Maintaining relationships with key existing partners and identify & communicate with potential partners

·        Researching organizations/ clients to find new opportunities as well as planning and overseeing new market initiatives

·        Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Job Requirements

Education

·        MA degree in Business Administration, Economics, Management, or a related field

Experience (minimum requirement)

·        At least 5 years of experience of proven experience as an office manager or similar role preferably in research and consulting industry.

Technical and Other Skills

·        Excellent time management, organizational, managerial, and communication skills

·        Proficiency in MS office and other office and business software

·        Ability to multi-task and prioritize tasks

·        Ability to handle confidential information responsibly

·        Knowledge of office equipment and office procedures

·        Ability to work independently and as part of a team

·        Ability to learn quickly and take initiative

·        High attention to detail and accuracy

·        Ability to problem-solve and think critically

Salary; Negotiable and depends on the candidate’s capacity

How to Apply

Interested candidates who fulfill the requirements can submit their applications/motivation letters along with their updated CV via email at career@frontieri.com by clearly marking the position title in the subject line.

Only Shortlisted applicants will be contacted.

Only Kenyan National’s or National residing in Kenya with permit work can to apply.

Female applicants are highly encouraged to apply.