Oxfam is a global community of people who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live without poverty for good.
Oxfam GB is a member of the international confederation of 21 organizations working together with partners and local communities in the areas of humanitarian relief, development, and campaigning in more than 90 countries.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation, and abuse, a lack of integrity, and financial misconduct, and to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender issues, and humanitarian issues. Job details
DIVISION: FinanceTEAM: Programme LOCATION: Gambella, EthiopiaCONTRACT TYPE: Fixed Term contract for one (1) year with possibilities of contract extensionGRADE: National D2 JOB FAMILY: FundraisingSALARY: As per Oxfam benefit packageHOURS: 37.5 per weekFLEXIBILE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage.TEAM PURPOSE:The Humanitarian and resilience team is responsible for the strategic development, management and intervention of the country Humanitarian and resilience program. Supports Oxfam’s impact locally, regionally, continentally, and globally through ensuring Humanitarian program alignment to the key strategic objectives and program standards.JOB PURPOSE:The Subgrant Officer will be based in Gambella and responsible for establishing and maintaining effective and productive relationship with LNGOS and RLG/RLOs and other partners, review and monitor the implementation of sub-grants, works across all project team including strong collaboration with field program finance to ensure effective and efficient subgrant making processes under the overall guidance and management of Project Manager.
POST HOLDER REPORTS TOProject Manager JOBS REPORTING TO THIS POST BUDGET RESPONSIBILITYNo
KEY RESPONSIBILITIES
Project Management support
Participate in the partners project proposal review and evaluation technical committee of the proposed project activities and costs.
Provide regular follow up of sub-grants including tracking budgets, payments, compliance, modifications, and reporting.
Support Senior Institutional Capacity Building Officer with capacity building and training of local partners.
Actively engage in the assessment of the capacities of potential Partners and RLG/RLOs to establish their capability to manage the grants
provide technical assistance to the grantees as may be required in accordance with the grant’s guidelines and agreements.
Proactively identify and inform partners on the potential risk that might face during project implementations.
Develop periodical sub grantees financial status and performance reports (monthly, quarterly, bi-annual, and annual reports and updates) to project manager and other units.
Keep records of management system for each grantee including but not limited to financial agreement, work plans, approved budgets, disbursements, financial and project reports (monthly, quarterly, bi-annual, and annual reports and updates) and communications.
Provide coaching on compliance issues, reporting and grant management procedures to partners and RLG/RLOs.
Administrative support
Ensure sub agreements are complete, accurate and timely signed.
Regularly update and maintain sub-grant documentations (proposals, reports, minutes, agreements, exchanged letters, reports etc).
Developing /reviewing sub-grant agreements, prepare requests for application, memorandums of understanding (MOUs), and grant agreements and modifications to ensure that the overall processes are properly coordinated and consistent with project priorities.
Ensure required vetting has been completed as per the requirement prior to engagement.
Contribute to the development of guidelines and bylaws to partners and RLGs/RLOs to create standardization of project proposal development and implementations.
Ensure timely processing of subgrantee transfers.
Conducts regular monitoring visits to ensure sub-recipients’ compliance with the terms, conditions, and specifications of the sub award.
Other tasks as assigned by the line manager and other project team members.
Job Requirements
Most importantly, every individual at Oxfam GB needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1. Self-Awareness2. Mutual accountability3. Strategic Thinking and Judgment
Essential - Experience, Knowledge, Qualifications & Competencies
BA/BSC in Accounting/Finance, Business Administration, Business Management or Economics from recognized University.
At least 4 years (for Bachelor’s) or 2 years (for Master’s) and relevant work experience.
Experience in development, including working in project management, partners relations, grant management, and stakeholder management.
Flexibility and ability to stay effective and motivated in a fast-changing environment
Strong interpersonal skills and ability to work as part of team
Languages
Fluency in written and spoken English and Amharic
Knowledge of local laws of the country including finance, tax, and procurement.
Most importantly, every individual at Oxfam GB needs to be able to: Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1 Self-Awareness2 Mutual accountability3 Relationship Building
How to Apply
Register using the following LINK
