Child Safeguarding: Level 3 The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Semera FOM

Doted reporting line : East Area Supply Chain Manager

Staff reporting to this post: Warehouse Officer, Procurement and fleet Officer Contract Length: One year with possible extension

KEY AREAS OF ACCOUNTABILITY :

Procurement:

o   Support the proper implementation of the ProSave  activities at field offices

o   Support the FO on ProSave trouble shooting and capacity building

o   Support review of procurement plans & define FOs procurement strategies.

o   Provide support on management of complex/high volume procurement.

o   Review and approve Tenders/RFQ as per field office request before advertising the RFQs.

o   Review and approve procurement process done via tendering process

o   Review procurement contract and advise field offices with the objectives to reduce procurement-related risks.

o   Support the field offices in any procurement related activities to enhance the delivery of program/project implementations

 Assets Management

o   Support the rollout of the assets across all Area/Field offices and its maintenance

o   Support the Area/Filed office in Asset Disposal exercises by providing guidance

o   Ensure Proper Asset Tracking system is in place in the field office

o   Ensure that the field office  is respecting SCI standards on Asset Management

o   Provides ad hoc trainings and capacity-building support to Area/Field offices in Asset Management area.

 Inventory Management

o   Ensure TIM usage and follow up on inventory management in line with SCI policies and procedures

o   Act as TIM escalation path for Field offices for TIM related issues, and refers to CO and Global TIM support in case of need together with the Coutry office warehouse and Inventory Mnagement team

o   Support the Field office engaging in initiative to manage Admin stock

o   Verify Inventory management system and physical stock management ensuring action plan for improvement is elaborated with relevant Area/field offices and actions are tracked and monitored

Fleet Management

o   Support the Field offices in developing a plan for a Fleet replacement strategy aiming to efficiencies and sustainability.

o   Ensure that key SCI standards concerning fleet management are in place

o   Ensure all documents related to fleet management are well kept at the field office level, and other supporting documents for payment and reporting are shared to the country office on due time.

Supply chain Human Resources Management

o   Support induction process of new field office staffs in case of transitions to ensure building team spirit, coordination mechanisms and clear ways of working and communication lines between Field office and CO team

o   Support Capacity building activities at Field office level acting as trainer during capacity building initiatives, by supporting organisation of and participating to workshops, and preparing key training material and self-help options for Area.field offices

o   Act as escalation path for issues with in the Field office Supply Chain team, allowing all Supply Chain staff at field office side to have a technical referent where to turn to in case of issues or support needs.

Supply Chain Lead

In case of critical gaps in  the Field office to increased volumes, complexities and risks at Field office operational level – such for example in first phase emergency response –Supply Chain Coordinator ensures gap filling capacity built at Field office level for short period of time until recruitment or further replacement

Job Requirements

Qualification 

• First Degree degree or Postgraduate degree in Supply chain/procurement/Logistics Management or any Business related field of studies,

• Proven experience in Automated procurement systems

• At least 4 years supply chain management or operations management level experience in logistics in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.

• Proven experience in all technical areas of Supply Chain operations including procurement, transport/distribution. Warehousing and stock management, fleet management, asset management.

• Ability to synthesize and analyse information, and make clear, informed decisions; experience in managing high level of data and analysing analytics.

• Ability to build relationships quickly with a wide range of people, both internally and externally

• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities

• Experience in developing the capacity of logistics staff through the use of training, performance management frameworks and development plans.

• Experience in development and implementation of efficient logistics systems, policies and procedures.

• Excellent written and spoken communication and interpersonal skills

• Fluent in English language

• Commitment to Save the Children values

• Excellent in office pack/SharePoint is advantage

• Resilient to stress and able to keep him/herself motivated also during challenging situations

Able to prioritize and work with limited supervision , self-motivated, resilient to stress

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Use the below link to apply :   CLICK HERE

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.