Role and responsibilities

The purpose of the assistant position is to assist in the day-to-day implementation of the support functions' responsibilities.

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines

• Assist with the implementation of the Logistics function portfolio according to the plan of action

• Prepare and develop status reports as required by management

• Ensure proper filing of documents

• Promote and share ideas for improvement of the support function

• Ensure smooth running of office transportation

• Provide a monthly fleet report for the overall country

• Provide technical support and conduct spot checks for area offices

• Conduct liaison activities as instructed by the supervisor

Specific responsibilities

• Follow up utility bills and effect the payment timely

• Ensure timely maintenance of utility facility if get the problem

• Follow up and ensure the availability of fuel for the generator

• Follow-up and ensure the generator is at the functional status at all time

• Make travel arrangements, booking of flights and hotel accommodations for visitors; update shuttle service on the Admin whiteboard;

• Guest House administration and record tracking of GH;

• Assist in any Administrative matters: filing, typing, updating of phone lists (NRC administrative clients), and keeping adequate stationery supplies for office consumption;

• Maintain NRC archives according to NRC guidelines;

• Follow up on all NRC monthly telephone, internet, and DSTV bills and settle on time;

• Follow up on the due dates of the Guest house, CD house, and Office lease agreement and inform to Logistics Department;

• Provide administrative and logistical support in organizing workshops /training and delivery of documents/goods/services in and around;

• Keep a record of all stationeries/stocks used in the office and produce monthly stock reports;

• Supervise office attendant and Guest House/Office Cleaner; 

• Execute any tasks assigned by the supervisor    

Professional competencies

The skills, knowledge, and experience that are expected from the position holder are as follows:

Generic professional competencies:

• Basic experience from working as a logistic assistant in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Bachelor’s degree in Logistics and Supply Chain Management or related disciplines

• 1-2 years of work experience as a Logistic Assistant or a similar role

• Fluent in oral and written English and Amharic and other additional local languages

• Ability to work under pressure to meet deadlines

• Achievement of set benchmarks and objectives

• Ability to communicate (vertically & horizontally)

• Context/ Specific skills, knowledge, and experience:

• Computer skills (common Microsoft Windows and Office applications)

• Ability to work under pressure and meet deadlines

Personal qualities

• Working with people

• Planning and delivering results

• Communicating with impact and respect

• Handling insecure environments

• Coping with change

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

How to Apply

Register using the following LINK