Job Description

ROLE PURPOSE. To be responsible for high quality and consistent HR operations support to the farm. This includes successful management (implementation) of key HR processes such as- personnel administration, recruitment, terminations, compensation and benefits, organization change initiatives, labour and industrial relations, performance management, social Audits, and medical schemes management. You shall be involved from time to time in projects to offer specialized HR support and advice to the line managers to ensure high productivity and efficiency at all levels

ACCOUNTABILITIES:

• Personnel Administration. You will ensure all employee files have complete documentation and are appropriately updated.

• Management of seasonal employees. You will recruit seasonal labor as required and align with forecasts, maintain up to date employment contracts and records in the PSMS system, ensure proper induction for all employees.  All seasonal contracts must not go beyond 7 months without a minimum of three weeks break.

• Leave Management, you shall maintain a leave schedule for all employees and ensure the leave schedule is as per the season needs. Follow and monitor leave taken with the departmental heads and ensure that the leave days are always up to date. 

• Legislation: You will ensure compliance in legislation in all statutory legislations and all other applicable legislation. You shall follow up applicable payments for the same as per set deadlines. 

• Labor Management. -you shall obtain a labour forecast from the production Managers, supply labour as per forecast, maintain records of any labour variances in forecast and realized and proactively advise the line managers of such variances, records of labor comparisons between permanent and seasonal. 

• Labor and industrial relations. -You shall handle and manage all labour and industrial relations in the farm and brief the Site Manager appropriately. You shall sit and chair the shop stewards’ meetings together with the HSE coordinator. 

• Performance Management.  Responsible for facilitating annual performance appraisals for all workers. You shall obtain appraisal schedules from all the supervisors, consolidate them, and implement. You shall randomly sit in the appraisal meetings to moderate the process and ensure standardization of the process and offer support to the supervisors in setting the performance targets. 

• Management of employee’s medical schemes. You shall guide the Officer in all medical matters ensuring compliance to set scheme and company rules. You shall chair the Gender committee meetings, maintain minutes, and brief the General Manager appropriately. 

• Assist the Regional HRM in the planning, budgeting, and implementation of the training program where necessary. 

• DIT approvals and refunds. -you shall be responsible for submission of training reimbursement requests to DIT and follow up for the payment of the approved refunds. 

• Payroll approvals. You shall check & approve the payroll and ensure the accuracy of the payroll information. 

• Social Audits. You shall coordinate and deal with all HR matters in social audits including the EFC audits. 

• Employee Data on our HR System, you shall supervise the updates on the system data to ensure that the permanent employee data is always updated and that all mandatory fields are appropriately filled. 

• Responsible for HSE.  You shall enforce the HSE rules and regulations and champion the implementation of Syngenta HSE policy and standards in your area of operation by integrating HSE consideration and decisions and all activities.

  Reports: The following reports must be submitted to the Regional HRM:

 Ø  Monthly reports on the number of seasonal employees by 27 of every month.

Ø  Monthly reports on the number of people on leave.

Ø  Weekly reports on number of temporary employees in the farm.

Ø  Appraisal planning schedules by April of every year.

Ø  Monthly reports on all serious disciplinary cases

Ø  You shall carry out any other HR role as appropriate and deputize the Regional HRM in her absence in all meetings appropriately

Job Requirements

KNOWLEDGE SKILLS & EXPERIENCE:

• A university degree in Management/Business Management/ Business Administration/HR Management with 5+ years of relevant experience in managerial/supervisory role

• Professional qualification in HRM.

• Sound knowledge and working experience of Ethiopian labor laws and private employees’ pension law

• Computer literacy a must.

• Experience in Human Resource Management Systems.

 Critical Skills:

• Well developed and proven communication, interpersonal and problem-solving skills

• Labor, organizational and people management skills

• Procedure writing skills.

• Computer literacy in MS office applications with a working knowledge of excel …

• Mature person and team player.

• Person of proven integrity.

• Fluency in speaking English, Afaan Oromo & other Local Language(s)

How to Apply

Submit your CVs via email: Haymanot.kelemework@syngenta.com or in person at Ethiopia Cuttings PLC (Syngenta Flowers) located in Bole Medhaniealem Around Bras Hospital ,Heritage Plaza Bldg. 2nd flr or East Showa Zone,  Lume District Hawassa Road, Koka Kebele

Note: Indicate the position title  " Human Resource Manager"  at the subject line of your application letter