Finnish Refugee Council (FRC) (www.refugeecouncil.fi) is an international non-governmental organisation with Head Office in Helsinki.

 FRC advocates for the rights of refugees, displaced populations and migrants, and supports their new beginnings. By reinforcing equality and creating opportunities for everyone to lead a good life, FRC promotes the establishment of stable and peaceful societies. 

 Education forms the foundation of an equal society, and FRC´s activities in Ethiopia place emphasis on capacity building for the most vulnerable members of societies and supports their active participation within respective communities. At the core of FRC’s work is inclusion of vulnerable groups and therefore, special emphasis is placed on the protection of persons with disabilities, women and youth in all activities.  

 FRC was registered in Ethiopia and accorded legal status through Registry Number 4184 on 11th of June 2019 as a Foreign Organisation.  

 Position Summary:  

As a member of the Senior Management Team (SMT) of FRC Ethiopia and reporting to the Country Director (CD), the Finance and Administration Manager’s (FAM) duties and responsibilities are overarching the whole organization, its current activities and further development in Ethiopia. FAM is responsible for the overall leadership in Financial Management, Human Resource (HR) Management and Administrative work of FRC. The Finance and Admin Manager also has a central role in ensuring together with the SMT and CD, that the planned and existing project and operational budgets are realistic and implementable, and the reporting in compliance with donor requirements and the requirements of Ethiopian authorities and law. FAM also works closely together with the CD to develop required financial and other relevant systems to serve the organizational planning and reporting requirements and supports and guides the SMT and Programs Team in the financial planning, monitoring and reporting of their activities. 

Specific Duties and Responsibilities

 40% Financial Management and Leadership

• as a member of and together with FRC Ethiopia’s SMT, lead the financial management, administration and HR management of the approved development and humanitarian projects and programmes in Ethiopia for their successful delivery.

• support and provide guidance on the development of new project and programme budgets and plans. 

• ensure timely and accurate financial reporting to HQ, partners and donors in compliance with their specific requirements.

• lead the development of FRC financial management tools and guidelines and keep them updated and appropriate to their context. 

• lead the periodic reviews (monthly, quarterly, annual) of organizational expenditure and provide guidance and support to the PM and CD in accurate forecasting of expenditure.

• compile and periodically review and revise the FRC Ethiopia Financial and Procurement Guidelines and ensure that they align with the HQ Guidelines/Manuals where possible and necessary.

• manage the monthly payroll of FRC Ethiopia staff.

• build the capacity of the FRC country and field teams in better financial management by providing trainings and regular support sessions.

• lead and manage the Finance and Administration Team in timely, compliant and accurate financial reporting and execution of administrative tasks. 

30% Administration and Networks

• ensure that FRC Ethiopia is at all times appropriately registered and complying with the Ethiopian authorities’ requirements and laws for INGOs.

• ensure that FRC’s procurements are carried out according to the internal guidelines and Ethiopian law.

• represent FRC in relevant NGO/INGO and other relevant forums to stay up to date with changes and updates of Ethiopian NGO laws and regulations.

• oversee logistics and procurement activities across the organization.

• liaise with FRC appointed legal representative for appropriate advice and support when required. 

30% HR Management

• ensure FRC Ethiopia HR Manual is adhered to across the organization.

• identify needs and gaps in HR policies and lead the periodical reviews of the same.

• together with the SMT, periodically review the staff job descriptions and salary scales as described in the HR Manual

• support the development of staff development resources by identifying capacity building needs, and appropriate resources to meet them.

• manage recruitment processes as per the FRC HR Manual

• lead and support the line managers in timely execution of performance management process.

• represent FRC in relevant NGO/INGO HR forums on Human Resource Management

•  Perform any other related duties as assigned by the CD.

Reports to: Country Director

Duration: One year contract with possible extension

Category: Finance and Administration sector

Job Requirements

Professional Standards: 

•   FRC staff must adhere to the values and principles outlined in the FRC Code of Conduct. 

 EDUCATION

• Master’s or BA in Business Administration, Finance, or related field of studies

 EXPERIENCE:

• Minimum of 6 years’ experience for MA holders and 8 years’ experience for BA holders working in similar position

• INGO experience

• Demonstrated experience with developing and managing budgets.

• Experience training and mentoring finance, administration and operations staff

• Excellent and proven experience in strategic planning and oversight of human resource management

Skills, Attitudes and Attributes

• ability to remain highly organized while handling multiple tasks under tight deadlines.

• Ability to maintain and apply strong internal controls for finance and procurements.

• Relevant skills in automated accounting software systems and database spreadsheets

• Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of partners and stakeholders.

• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures.

• Excellent planning, organizational, analytical and decision-making skills

• Firm belief in teamwork and gender equality

Interpersonal qualities

Proactive and takes initiative

How to Apply

Interested and qualified applicants should fill the FRC form linked below:

 FRC.docx

Applications (filled FRC Application Form, CV and cover letter only) shall be sent by email to recruitment.ethiopia@refugeecouncil.fi  by 17th March, 2023 

Please refer in the subject line of your email to the following code: FRC/ADD/FAM/03/23

 Important Note: - Strictly follow the instructions. Applications that do not follow the instructions of the application process will not be considered.

 Women candidates are strongly encouraged to apply.