INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Title: Supply Chain Officer Asset and Fleet

Location: Addis Ababa, Ethiopia

Employment Category:  H1

Reporting To:  Supply Chain Manager

Posting date: March 7, 2023

Required Employee: 1

Salary: USD 625.00 to USD 759.00 based on you work experience and educational qualification.

OVERALL PURPOSE OF THE ROLE:

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

RESPONSIBILITIES

Support and administration

• Ensuring all the Fleet and Asset management processes are in line with DRC Operations Handbook

• Effective and efficient support to programs’ needs.

• Develop and maintain relevant data base.

• Work with the Supply Chain Manager to design a suitably staffed and equipped transport function to support the DRC’s vehicle operations and policies

• Manage and be accountable for the vehicle fleet, ordering and spare parts management of all vehicle related parts and consumables, including fuel

• Focal person for all purchases in transport department. Raising PRs for vehicles spare parts and vehicle repairs

• Ensure that appropriate communications equipment is installed and functioning in IRC   vehicles to meet the operational and security requirements.

• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

• Prepare weekly and monthly report on transport department and discuss with Supply Chain Manager.

• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.

• Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.

• Establish quality transport and service for the organization.

• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.

• The implementation and/or maintenance of standard IRC assets management policies and procedures.

• Update the Asset register, and the inventory list for assets and produce monthly reports.

• Work closely with supervisor to dispose assets including Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.

• Conduct asset inventory (physical count) during the reporting period.

• Review and provide feedback on assigned supply chain reports submitted by country offices

• Provide constructive support to other functions to ensure effective, compliance to policies & procedures.

• Implement discrete, time-bound Inventory and asset management initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);

• Develop and support implementation of improvement plans

• Perform any duty assigned by immediate supervisor.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  

• Collaborating: You involve relevant parties and encourage feedback.  

• Taking the lead: You take ownership and initiative while aiming for innovation.  

• Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values. 

Job Requirements

Experience and technical competencies: (include years of experience)

• 4 years’ experience for Diploma or above 2-years experience for BA holders

• High integrity, pro-active, stable, robust character and a good team-player

• Excellent communication skills

• Excellent analytical and negotiation skills

• Experience in working in NGOs

• Proven commitment to accountability practices.

• Knowledge of computers: word processing, database management packages

EDUCATION: (include certificates, licenses, etc.)

• BA BM, Supplies Management or other relevant business fields.

LANGUAGE:

• Fluent in written and spoken English.

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post. 

We only accept applications sent via our online-application form on CLICK HERE under Vacancies.  

Please forward the application and CV, in English through the stated website no later than March 21, 2023. 

For general information about the Danish Refugee Council, please consult www.drc.ngo
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender-gap.
Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics
We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.