Finnish Refugee Council (FRC) (www.refugeecouncil.fi) is an international non-governmental organisation with Head Office in Helsinki. 
FRC advocates for the rights of refugees, displaced populations and migrants, and supports their new beginnings. By reinforcing equality and creating opportunities for everyone to lead a good life, FRC promotes the establishment of stable and peaceful societies. 

Education forms the foundation of an equal society, and FRC´s activities in Ethiopia place emphasis on capacity building for the most vulnerable members of societies and supports their active participation within respective communities. At the core of FRC’s work is inclusion of vulnerable groups and therefore, special emphasis is placed on the protection of persons with disabilities, women and youth in all activities.  

FRC was registered in Ethiopia and accorded legal status through Registry Number 4184 on 11th of June 2019 as a Foreign Organisation.  

Position Summary:  

To ensure all financial and Administration procedures adhere to FRC policies and procedures; ensure FRC South Wollo Field Office financial/Admin/personnel procedures and policies are known and always adhered. Ensure Field Office and CO management get timely and quality financial information and technical support that will help decision making, budget monitoring and financial control.

Specific Duties and Responsibilities

Accounting / Finance

• Manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, receivables, payables, and timely submission of bank reconciliation and month end accounting closure tasks (as per FRC guidelines and timelines).

• Coordinate with Finance and Admin Coordinator in Addis Ababa to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (Share point) according to FRC HQ requirements.

• Ensure compliance with relevant country statutory and other financial obligations such as taxes, rates, and statutory returns

• Collecting all cash forecasts and requesting funds for the field office in a timely manner

• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries

• Ensure all required documentation for financial audits in cooperation with Finance and Admin Manager, Program Staff and Field Office Manager

Human Resources Related Activities

• Maintains all staff records and HR files in the field office 

• Assist in the field office staff recruitment process ensuring compliance to hiring procedures as outlined in the HR manual. 

• Facilitate the field office staff recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information. 

• Maintain tracking system of the recruitment process and compile report on recruitment status and communicate to the Country Office on regular basis  

• Updates and maintain all records of field office staff members leave and submit to the country office.

• Assists in administering team members’ entitlements, allowances, benefits, and incentives.

• Maintains field office staff members time sheet and submit to country office on monthly basis.

• Assists in administering staff members’ medical reimbursements with the Insurance Company

Procurement and Administration

• Manage procurement activities at the field office level;

• Prepares and reviews specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on FRC’s regulations and procedures with the highest possible expected quality;

• Ensures that purchases are made in the best interest of FRC considering best value for money;

• Ensure that proper safety and security mechanisms are in place;

• Maintains fixed asset register and keep a custodian sheet signed by users for property under their custody and submit to Country Office on regular basis;

• Check completeness and accuracy of vehicle logbooks and put signature every day;

• Check the timely fueling, of FRC vehicles and rental vehicle for the field office

• Maintain a vehicle scheduling for the field office and advises about the vehicle allocation

• Check and sign weekly/monthly logbook, trip, and fuel records, monitors utilization, maintenance and fuel consumption for all the vehicles in the field office.

• Ensure the appropriate use of utilities, internet, and their bill settlements.

• Ensure the office facilities are in place and their timely repair and maintenance of Furniture, equipment repairs and other utensils.

• Arrange travels, flights, reservations and hotel arrangements for staffs and guests coming to the field office.

• Handles the Field Office lease and contract agreements and ensures their timely renewal

• Perform any other related duties as assigned by the Field office Manager.

Duration: One year contract with possibilities extenstion

Job Requirements

Professional Standards: 

•   FRC staff must adhere to the values and principles outlined in the FRC Code of Conduct. 

EDUCATION

• MA/MBA/BA Degree in Business Administration, Finance or in a related field of studies

EXPERIENCE:

• Minimum of 4/6 years’ experience working in similar position 

• INGO experience

• Demonstrated experience with developing and managing budgets.

• Skills, Attitudes and Attributes

• ability to remain highly organized while handling multiple tasks under tight deadlines.

• Ability to maintain and apply strong internal controls for finance and procurements.

• Relevant skills in automated accounting software systems and database spreadsheets

• with a wide variety of professionals and organizations.

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of partners and stakeholders. 

• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures.

• Firm belief in teamwork and gender equality

• Interpersonal qualities

• Proactive and takes initiative

How to Apply

Fill the following form https://bit.ly/3T4osQY and Submit your CV and cover letter via email: recruitment.ethiopia@refugeecouncil.fi

Deadline: 15th March 2023 .

Please refer in the subject line of your email to the following code: FRC/DES/FAO/04/23

Important Note: - Strictly follow the instructions. Applications that do not follow the instructions of the application process will not be considered.

Women candidates are strongly encouraged to apply.