About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

The administrative support coordinator will provide general office and administration support to the senior leadership team and the human resource team; facilitates and coordinates local and international travels for staff (both local and IFS) and visitors.

Management Responsibilities

This position will involve management of the receptionist. The receptionist will be a direct report to the Administrative Coordinator. 

Job Requirements

Key Responsibilities

·       Provide executive support to the Senior Leadership Team (Country Director, Deputy Country Directors, and Finance Manager)

·       Track the flights of incoming guests and IFS

·       Supports in flight and travel arrangements for local staff international travels and local flights)

·       Assist with visas for those coming to Ethiopia, as well as supporting the process of visa renewal

·       Communicate with incoming guests and IFS regarding arrival and country-specific information

·       Coordinate with the receptionist to ensure hotels are booked for guests

·       Coordinate with the fleet team regarding airport pick up and drop off

·       Coordinate with the base manager to ensure new arrivals have SIM cards and phone credit

·       Provide supervision and management to the receptionist

Skills Required 

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.     Ability to maintain confidentiality

2.     Strong problem-solving skills; ability to identify and solve problems

3.     Excellent planning and organizational skills

4.     Proficiency with Microsoft Office

5.     Works well in a diverse team and a pressured environment

6.     Flexibility and adaptability

7.     Excellent interpersonal communication skills

8.     Cheerful, diplomatic, encourager, concern for the well-being of the team

9.     Ability to communicate and interact well with people of different educational, linguistic, cultural and socio-economic backgrounds

10.  Good management and leadership experience

11.  Attention to details and analytical skills, high integrity, fast learner

Education / Experience Needed

·       BA in office administration or related fields

·       1 -2 years of professional working experience preferably in humanitarian organization

Language Skills

Excellent spoken, written and reading skills in English and Amharic.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

·       Perform activities of moderate physical activity and somewhat strenuous daily activities of a primarily administrative nature.

·       Camp in remote field sites for 1-3 days at a time

·       Ride in light vehicles over rough terrain

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. May travel in country with exposure to communicable diseases, hot and humid weather conditions.

Safeguarding Commitment

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding Policy and Christian Code of Conduct. The employee is expected to remain alert and responsive to any child or adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand Safeguarding Policy, and must conduct in a manner consistent with the Safeguarding Policy.

How to Apply

interested applicants can send only updated CV and application letter to hrspe@samaritan.org no later than March 17,2023. Please write the position title you are applying for in the email subject line, ''Administrative Support Coordinator