About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

Job Summary

The Base and administrative Officer is responsible for the hosting and hospitality of all IFS, local relocatable staff and visitors to the SP Tigray office and provide administrative and clerical services. The Base and administrative Officer will liaise with the rest of the Logistics Team to ensure all team houses and office(s) are supplied and maintained. In addition, the base and administrative officer will work under the supervision of the Area manager to coordinate the finance and HR teams by providing needed assistance for prior quality of team work. This position requires commitment and understanding of SP Mission and Statement of Faith, as well as agreement and compliance with the Samaritan’s Purse statement of faith and policies. 

Job Requirements

Key Responsibilities

·       Orient new staff and visitors to the operations and city; may also involve developing &/or facilitating itineraries, outings, and agendas

·       Initiate and/or coordinate IFS and national staff care events in co-operation with Administration Officer (including team meals and retreats), neighborhood outreaches, and office events

·       Assist with the selection and rental of new properties for base operations; may involve negotiating with landlords, drafting leases, monitoring utilities & rent payment schedules.

·       Identification and resolution of all issues and the overall management of these properties and grounds in Addis and as needed at sub-site field locations.  

·       Oversee team houses and office to be fully operational and functional

    a.       Ensure all visitor rooms are always ready when needed

    b.       Ensure team houses are equipped with supplies and ensure any maintenance problems are solved;

    c.       Provide oversight for office cleaning staff

   d.       Take pro-active action in the identification and resolution of all issues and the overall management of these properties and grounds. 

·       Assess, manage, and report critical physical, emotional, or spiritual concerns of supervised staff

·       Assist in streamlining administrative processes throughout the country office as required.

·       Demonstrate the qualities Christian servant leadership in all aspects of work and relationships.

·       Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund

·       The Officer will perform other duties as assigned by the Senior Operations Manager.

·       Oversee the Office Store and Local Warehouse in coordination w/warehouse staff

·       Make Office recommendations to all sectors for operational and efficiency purposes.

·       File and retrieve corporate documents, records and reports

·       Open, sort and distribute incoming correspondences including emails

·       Perform general office duties such as ordering supplies, maintaining records management database systems, performing basic bookkeeping work and line manage office staff

·       Prepare invoices, memos, letters, financial statements and other documents using, word processing, spreadsheet, database or presentation software

·       Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions

·       Manage all incoming and outgoing correspondence and draft correspondence as required

Supervisory Responsibilities

This position will potentially involve supervision of the cleaning, maintenance and kitchen staff. It carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include the supervision of the selection, training, development, appraisal and work assignments of personnel. Additional responsibilities of rewarding and disciplining employees may result; addressing complaints and resolving problems as needed.

Skills Required 

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.       Strong problem solving skills; ability to identity and solve problems

2.       Excellent planning and organizational skills

3.       Above average communication skills – both verbal and written

4.       Proficiency with Microsoft Office and Excel.

5.       Works well in a diverse team and a pressured environment.

6.       Flexibility and adaptability

7.       Cheerful, diplomatic, encourager, concern for the well-being of the team

8.       Ability to communicate and interact well with people of different educational, linguistic, cultural and socio-economic backgrounds.  

9.       Strong relational skills and financial management experience preferred.

10.   Proven management and leadership experience.

11.   Diplomacy, negotiating skills.

12.   Attention to details and analytical skills, High integrity, Fast Learner

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Education / Experience Needed

One to two-year related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

·       Perform activities of moderate physical activity and somewhat strenuous daily activities of a primarily administrative nature.

·       Camp in remote field sites for 1-3 days at a time

·       Ride in light vehicles over rough terrain

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions, extreme cold, and extreme heat.  The employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; risk of electrical shock; risk of radiation; and vibration.  The noise level in the work environment is usually moderate. Position could require extensive travel in and out of the field.

SAFEGUARDING COMMITMENTS 

 The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Christian Code of conduct.

Any candidate offered a job with Samaritan’s Purse will be expected to sign Samaritan’s Purse’s Safeguarding Policies and Christian Code of Conduct as part of their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

The employee is expected to remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable her/him to promote strong safeguarding practices, understand safeguarding policy and must conduct in a manner consistent with the Safeguarding Policy.

How to Apply

Submit your CV and application letter via email: hrspe@samaritan.org

N.B: Please write the position title you are applying for in the email subject line, ''Base and Administrative Officer"