Organization Profile and Background

Welthungerhilfe/German Agro Action is an international NGO with Head-Quarter in Bonn and working in Africa, Asia, and Latin America. Welthungerhilfe/GAA is fighting to help free the world of hunger and poverty. This vision is the basis of our organization’s character and activities. Welthungerhilfe/GAA secures funds from private donations and international funding organizations, for example, EC, USAID, UN-OCHA, ECHO and German Government. We work in the sectors of Agriculture, WASH, Natural Resource Management, Nutrition and Social & Economic Development as well as Civil Society Strengthening. Welthungerhilfe/GAA Ethiopia follows a partnership approach for project planning, implementation, and administration with Ethiopia Partner-NGOs and in exceptional cases WHH/GAA implements projects by itself.

 What We Offer

·        A multicultural work environment where differences are accommodated

·        A continuous learning cultures

·        Innovative and creative work practices

·        A highly committed team

·        Attractive pay and benefit packages (life and medical insurance, Provident fund & Pension)

·        Working with an organizational philosophy: “help the poor to help themselves”

General Information 

·       Duty station: Addis Ababa

·       Job Title:  Senior Finance Officer

·       Reports to: Head of Finance    

·       Contract Period:   till  31.01.2028

 1.    Objectives of the position

The aim of the job is to implement predetermined financial management standards in the country office for the project efficiently and promptly, thereby making a significant contribution towards the success of the project work. He/She checks the financial statements and the financial documentation with regard to their compliance to the rules and regulations of WHH and its co-financing donor, to the national legislation and to the international accepted accounting standards. The aim is to keep administrative and financial risks of WHH to a minimum and to guarantee best professional standards.

 The Senior Finance Officer is responsible for supporting local partners to improve their organizational capacity in terms of legal structure, financial management and internal controls, procurement, and sustainability which is essential to effective project implementation.

2.    Duties and areas of responsibility

Management of WHH financial activities for the assigned project

·        Provide professional support to financial aspects of the project, including general administrative processes, financial management, accounting, and logistics.

·        Coordinates with related staff to ensure that project budgets, accounting, and fiscal control procedures are implemented effectively.

·        Control the monthly financial reports of the assigned project and all documents checking (vouchers, procurement, contracts, etc...), procedures documentation (observation of procurement rules (RAC), in view of donor requirements, of WHH rules and of national regulations, procedures and generally accepted accounting standards.

·        Give feed-back to Head of Finance about the finalisation of the control process and gives the status of acceptance of the report submitted.

·        Follow-up that the financial management and ensures that the required corrections and adjustments to comply with the required rules and regulations in an acceptable time frame.

·        Monthly coordination with program staffs about budget utilization and action plan ( to follow on timely procurement, trainings and recruitments). 

·        Check all spending as per budget lines and inform the Head of Finance about risks of overspendings and underspending. The general aim is to pro-actively minimize risk of frequent budget amendment

·        Assist the preparation of budget revisions with program staff and partners.

·        Follow- up of reporting deadlines and make sure that the reporting is done timely and in line with the partnership agreement.

·        Enter/Compile the financial report produced by partner in FundsPro on monthly basis.

·        Make the monthly budget control sheets (Cost Control and/or Excel-sheets in pdf-format) available to the , Programme staff, Country/Regional Representative and Head of Finance.

·        Support the preparation of interim and final financial reports for submission to donors.

·        Check fund requests and enter in to FundsPro system.

·        Preparing the funds cash flow table

·        Entering the expenditure planning figures in FundsPro quarterly and/or as requested.

·        Follow-up fund requests with the head quarter (HQ)/ in the online system as well as CO bank account

·        Make sure that all monthly financial reports are uploaded into the system (O365/ ProMIS).

·        Make sure that all hard copies of monthly financial reports are signed and filed.

·        Accompany internal and external audits of the project.

·        Make sure that all financial documents and reports are available in the Country Office to meet the auditing, donors, national law and WHH requirements.  Ensures that the filing, archiving of the financial documentation is transparent, logic and chronological.

·        Prepare annual closure documents of the project.

·        Create good communication channel with partners.

·        Keep herself/himself actively informed about rules and regulations of donor and WHH and upcoming changes and modifications.

·        Secure digital data of each report on office 365 and cloud server.  

·        Participate in the procurement committee for the procurements of the of the project.

 Partner capacity building

·        Conduct trainings to partner organizations on WHH & donors’ rules and regulations.

·        Participates & contribute to project launching workshops, mid- term evaluations and final evaluations.

·        Participates in partners purchases amounting from a value of above EUR 5,000.00.

·        Assist partners in bid launching and preparation of analysis.

·        Make sure that all handing over documents of project assets is available and filed in the Country Office. Follows-up the inventory status of the project.

·        Advice partners on upcoming audit mission; accompanying the audit process; follow up the feedbacks of auditor’s findings and recommendations.

·        Control the accounting and finance documents and procedures of the project in field and partner office visits.

·        Control the project cash management during field trips and office visits.

·        Assist the preparing of the budget amendments in close cooperation with the partners and WHH program staff.

 General

·       Carry out any other relevant duties assigned.

Job Requirements

 1.       Knowledge and Qualifications

Professional/ formal qualification

 1.1.    Master’s Degree or ACCA in Accounting, five years’ experience in International NGO, or BA in Accounting, seven years’ experience in International NGO.

1.2.    Familiar with EU financial administration rules and regulations

1.3.    Advanced knowledge of English

Computer skill: Microsoft Office, Outlook, Word, Excel, PowerPoint and accounting software

2.       Social skills

2.1.    Good communication skills with colleagues, partners, and stakeholders.

 2.2.    Intercultural competence; able to work in a multi- disciplinary and diverse team.

 2.3.    Good interpersonal skills and motivated and willing to take initiatives (determination).

 3.       Leadership skills

-          No supervisory or people management responsibility

4.       Responsibility

Able to carry out his/her duties and responsibilities with coordination of the Country office   Head of Finance Manager/Deputy Head of Finance.

How to Apply

Interested candidates who meet the required qualifications are invited to submit updated CV (max. of 4 pages) and a short motivation letter to WHH Ethiopia through CLICK HERE no later than March 22, 2023.

Note:  Applicants are required to organize their documents (application letter, CV and other document) as a single document i.e. with the cover letter being on the first page and the CV and other credentials starting on the second page. They should also clearly indicate name of position name at the subject line of their application letter, applicant who doesn't follow the required application procedure will automatically be disqualified from the competition.