Women Empowerment-Action (WE-Action) is an indigenous non-political, non- religious, non-profit, humanitarian and development-oriented civil society organization working in Ethiopia to the improvement of the social, economic, and physical well-being of the poor women in particular and the community in general. Currently the organization is operating in three regions SNNPR, Amhara and Oromia National Regional States.

WE-Action envisions “Ethiopian women empowered”.

Currently, WE-Action is seeking to hire competent, qualified and interested candidate for Female applicants preferable.

Note: - WE-Action has zero tolerance for sexual exploitation and abuse (SEA) and any forms of Gender-Based Violence.

Scope of the position

The Program Operation Manager (POM) overarching focus is to position WE- Action to achieve its mandate in program goal and vision. Program Operation Manager is responsible for organizing programs and activities, managing program and project delivery with quality and time frame in coordination with internal staff and external stakeholders, manage small teams, and take overall leadership responsibility in the design and delivery of WE-Action’s programs in respective regions. The specific areas of focus include: Program Planning, Implementation, Monitoring and Reporting, Strategy and program development, Grant management & fundraising, Partnership management including –stakeholders, funding partners and  Board, Staff development etc.

The Program Operation Manager is directly report of Executive Directress and supervise program Coordinators, Filed Coordinators and Interns. The Field Office directly report to respective Program Operation Managers.

Managerial responsibilities:

• Ensure that the flow of funds permits WE-Action to make continuous progress towards the achievement of its mission and that those funds are allocated properly to reflect present needs and future potentials.

• Support team’s adherence to internal polices and program management standards.

• Oversee the program financial status including developing long and short – range program financial plans, monitoring the program budget and ensuring sound program financial controls are in place, set program financial priorities accurately to ensure the organization is operating in a manner that support the needs  of the program targets.

• Represent WE- Action’s interests and program with external stakeholders, in concrete with the respective relevant teams.

• Collaborate with the Board and management  to develop, refine, implement and monitor WE-Actions’ strategic plan while ensuring that the budget, staff, and priorities are aligned with WE-Actions’ core mission

• Conduct origination, business development and new opportunity mapping including expansion into new areas.

• In Collaboration with ODM drive organizational structuring as required to follow new priorities, imperatives and strategic direction of WE-Action

Program Designing:

• Develop program funding proposal to guarantee uninterrupted delivery of services in respective program area. At least on proposal is expected in each quarter. In addition timely develop donor request proposals.

• Design and develop new program components based on the problems that the program intended to address.

• Develop quarter and annual project plan with quality and submit for respective funding partners and other stakeholders.

Program Implementation:

• Develop project component implementation guideline.

• Responsible for timely and quality project implementation as per the guideline and strategies set.

• Build project implementers capacity for timely and quality project implementations.

• Timely organize staff and stakeholders appraisal workshop before implementation of project and programs.

• Make sure that project implementation is as per the sustainability plan and exist strategy manual of the organization particularly for early independency of group establishment and graduation.

Monitoring, Evaluation, Learning and Reporting:

• Conduct ongoing  program monitoring of the status of program and complete regular check –ins on grant requirements and project strategies

• In Coordination with PQM facilitate learning across departments and programs including codifying lessons learned and knowledge of resources/tools/best practices, etc

• Develop quality quarter and annual project reports of respective area and timely submit for funding partners and other stockholders as appropriate.

Compliance and Performance

• Read, understand and strictly respect donors and government compliances and support field office to respect the required compliance.

• Strictly follow and adhere to organizational policy and standardization manuals.

• Regularly plan, implement and evaluate personal, subordinates and section development plan.

Gender and Social Inclusion and Accountability

• Participate and contribute for organization gender and accountability work.

• Plan, implement and report gender equality, social inclusions and accountability activities in respective projects/programs.

• Work in collaboration with the Gender and Social Inclusion coordinator in designing and implementation of gender capacity building for field staffs.

Accountability and transparency

• Ensure that communications and products of WE-Action are visible in project area

• Adhere to the organization accountability framework; communicate for employees for effective implementations.

• Implement WE- Action compliances to Core Humanitarian Standards (CHS) and develop communities’ capacity accordingly.

• Participate in external verification process of WE- Action Core Humanitarian Standards.

• Conduct routine risk assessments, monitor and report any issues related to Safeguarding.

• Create awareness to community, target groups and peers on safeguarding during weekly, monthly, and quarterly dialogue sessions.

• Create awareness to community, target groups and peers on WE-Actions compliant Handling Mechanisms during weekly, monthly, and quarterly dialogue sessions.

• Participate in organizational conversations to discuss on cross cutting issues such as gender, HIV, safeguarding, social inclusion etc…

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

• Gather feedback and complaints on any concerns of the project implementation and organization and formally document and report back to field offices with a confidential and secure manner.

Reports to: Executive Directress

Number of positions: 1 (One),

Employment Type:  Full time for one year with the possibility of extension based on the performance and budget source

Job Requirements

Qualification:

• MA/MSc/BA/BSc in Development Management, Regional and Local Development, Development Studies etc and other relevant Social Sciences fields.    

• 4-5 years work experience for MA/MSc and 8-10 years work experience for BA/BSc  holders

• At least 2 year experiences in a management position, a strategy-based and program related position in NGOs.

Key skills and competency required

• The Program Operation Manager requires demonstration of the following competence:

• Program Management: Understand program quality, knowledge management and M and E program   design and implementation.

• Stakeholders Management: Establish system and matrices for effective stakeholders’ management.

• Behave Ethically: Understand ethical behavior and organizational practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization. Demonstrate strong personality and integrity.

• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; command a professional image.

• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; articulate the organizational’ mission, program objectives with relevant stakeholders.

• Creativity/Innovation: in respective areas of responsibility develop new and unique ways to improve operations of the organization and to create new opportunities.

• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

• Organize: in respective areas of responsibility set priorities, develop a work schedule, and monitor the progress towards goals, and track details, data, information and activities.

• Plan: in respective areas of responsibility determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

• Reporting Skills: Quality and timely report development, strong attention to detail and editing skills

• Self- Management: Is self-directed, eager to meet and exceed objectives, and excited to take on more responsibility.

• Gender Sensitive: Understands gender equality and demonstrate gender sensitive and responsive behaviors.

How to Apply

Register using the following LINK

Your application letter/cover letter must include the following information.

Name of the position you have applied for

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Please include at least 3 references from current and former supervisors.