Essential Duties & Responsibilities:

• Record/Journalize daily transactions into the accounting software , ABACUS, used by Caritas Switzerland (CACH)

• Follow up advances and ensure timely settlement as per the organization’s financial procedures

• Undertake monthly bank reconciliation for the filed office bank accounts.

• Declare applicable taxes and pension to the government on a timely basis.

• Undertake missions to field locations to review administrative and financial arrangements and make appropriate recommendations as required.

• Act as a co-signatory for checks at filed office level .

• Ensure the implementation of staff safety and security measures and ensure Minimum Operational Security Standards (MOSS) compliance, in consultation with the DCD, HFA and Project Coordinator.

• Approve payments from the petty cash against written orders and collect original acceptable relevant documents and Stamp as PAID; and have them properly scanned and filed.

• Safe custody of organizational documents and properties at his or her disposal and field office level as appropriate.

• Undertake weekly back using hard disc provided by the organization and keep it safely.

• Keep record of amounts received and paid and reconciled cash balance with record, timely update of the cash book.

• Ensure the correctness of Cheques and obtain authorization of the delegated person before preparation of Cheques.

• Ensure that  all financial documents are reviewed and approved with appropriate template before payments are effected;

• Sends Transfer letters to the bank & collect the necessary bank advice on time;

• Effects training payments by collecting letter of participation and attendance from program staffs and prepared payment sheets as per company formats;

• Payment of Hotel Rent & Refreshment with due consideration to Withholding Tax Deduction;

• Reports all cash shortage/ overage and all unpaid vouchers of more than reasonable time;

• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.

• Perform all other duties related to the position and assists the filed coordinator/project coordinator in his/her daily routine.

• Participate in local procurements a committee member and ensures adherence to CACH policies and regulations and applicable local and national laws.

• Perform any other related duties as assigned by line manager.

Employment Type: One Year  contract with possibility of extension 

Job Requirements

Qualifications: 

• BA Degree or above in Accounting and Finance field or equivalent with a minimum of 3-5 years  experience.

• Good working knowledge in at least accounting software. Advanced knowledge in MS Excel/Word/PowerPoint.

• Good analytical skills

• Must be a committed and be able to stand above denominational diversities.

• Perform other duties as required.

Skills and personal attributes:

• Strong knowledge of MS packages (Excel, Word, and other application), organizational skills, good understanding of financial principles, petty cash handling, record keeping, country’s personnel law. High level of initiative taking.

Language ability:

• Good communication skill in Amharic, English and other languages. 

Competencies:

• Flexible and adaptable with proven capacity to respond rapidly and effectively to a changing environment.

• Comfortable working in a fast-paced environment and being held accountable for meeting ambitious targets.

• Leadership skills to work with autonomy while still being collaborative, prioritize tasks, and positively influence others to follow directives and meet deliverables.

• Problem-solver mentality, with the ability to adapt seamlessly to changing priorities and enforce regulations.

• Organized, high level of accuracy, and meticulous attention to detail.

• Ability to synthesize information from multiple sources; and

• Adaptable to changing priorities and deadlines seamlessly.

How to Apply

Duty stations will be Mekelle field office with frequent field visits to project sites mainly in the Eastern Zone of Tigray.

Applicants Must Fill their Information through the link : https://ee.humanitarianresponse.info/x/0GdFONtG

Applicants must send a cover letter and an updated CV (no longer than two pages) as PDF with the subject line “Finance Officer Based at Mekelle”. Both must be in the same language as this vacancy note. CV only applications will not be considered.

Deadline for application is March 26, 2023. Only shortlisted candidates will be contacted. Female candidates are highly encouraged.

Application to be sent to: job_eth@caritas.ch