Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Accountabilities

•             Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

•             Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.

•             Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

•             Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.

•             Update Social security Tax office employee files in order to meet legal requirements and duties.

•             Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

•             Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

•             Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

•             Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

•             Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

•             Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

•             Make all administrative information available to the staff (posting, meetings, etc.)

•             Classify and prepare all accounting pieces as requested by the Administration Manager.

•             File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings up on request.

MSF Section/Context Specific Accountabilities

MSF is an independent, neutral and impartial organization that is providing quality medical care free of charge regardless of the ethnic origin of the patients, so to both local and internally displaced population. We ensure that our staff are aware and respect the cultural differences of our patients and colleagues working together.

Currently, MSF Belgium is providing most needed medical care in Afar and SNNP regions targeting host communities and internally displaced people. Currently, MSF is opening a project in South Omo focusing on addressing the most medical needs of visceral leishmaniasis (also known as Kala Azar) and mobile clinic in the most affected areas. As such MSF aims to contribute on the reduction of mortality and morbidity this treatable disease and other morbidities like Malaria, Malnutrition, diarrheal diseases, respiratory tract infections to the hard to reach areas.

Job Requirements            

-        Desirable finance, HR, business or administration related degree.

-        Essential previous working experience of at least two years in relevant jobs.

-        Desirable experience in MSF or other NGOs in developing countries.

-        English and Amharic are essential, local language are desirable.

-        Essential computer literacy (word, excel, internet)

-        Results

-        Teamwork

-        Flexibility

-        Commitment

-        Stress Management

How to Apply

Send a CV, Cover Letter, Educational Records, Work Certificates and a copy of national ID via email: msfocb-snnpr-konsorecruit@brussels.msf.org or in person to medicins sans frontieres Office, Located in Konso, Karat Town

Note: Please indicate the vacancy title and your name in the subject line of the email. We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.