The Finance Officer  based in Addis Ababa is responsible for the day-to-day accounting function for ACT to End NTD’s| East program and support other RTI Projects in Ethiopia; which span the regions of Oromia, Tigray, Beneshangul-Gumuz and Gambella.

The Finance Officer prepare checks, bank transfer letters, check payment vouchers, Petty cash Payment vouchers, Cash receipt vouchers, Journal Vouchers and a custodian of cash and check, processes vendors’ payment, work on monthly income taxes, withholding tax  and Pension payments , and provide support on monthly financial report. He/She closely works with procurement, finance, and field based program staffs.   The position requires utilization of the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds.

Responsibilities

• Preparing check and payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code.

• Maintain custody of the office cash (small payments only), handle all matters related to day-to day petty cash management including preparation of Petty cash vouchers for reimbursement, making payments to recipients, preparing summaries and reconciliations for replenishment of petty cash fund.

•  Process staff travel advances and expense reports, consultant’s payment and other related costs.

• Disburse payments for workshops/trainings, consultants’ payment and other related costs as per RTI policy.

•  Process checks and wire transfers to suppliers and employees Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping.

• Prepare monthly income tax, pension, and withholding taxes and effect payment to tax office prior to deadlines and purchase declaration to ERCAS

• Ensure All Labilities payment receipts including Income taxes, WHT and Pension contributions are collected from ERCAS and filled on check payment vouchers (CPV).

• Assist the finance Officer 2 on Reviews advance request considering previous outstanding advances. No new advances will be processed for employees until the previous advance has been cleared or get approval to have additional advances. 

• Assist the finance officer 2 on posting the daily transactions to Quick books Make payments to workshop participants (including travel and meals refunds), consultant and professional fees as designated by the supervisor.

• Assist Finance Office 2 Preparing journal vouchers or adjusting entries for necessary reviews and approvals.

• Provide support to the Finance Officer 2 and Finance and HR Manager in compiling and submission of the monthly financial reports package. 

• Prepare Goods Receiving Note(GRN) when received goods from Vendors, cross check the received goods reconciles with PO lists and quantities 

• In collaboration with the Logistics and Procurement Officer , support collection and filing for logistics (accommodation, transport, vehicles) invoices, receipts and payments.

• Labeling and filling the Monthly CPV, PCPV, JV and CRV, Bank reconciliations, Bank statements   properly with chronological order .

• Perform other tasks as assigned by supervisor.

Employment Type: Maternity Cover for 4 months, May -August 2023

Job Requirements

Qualifications and Experience

• Bachelor’s degree in Accounting and Finance/Commerce and minimum

• 4 years of working experience in accounting and/or financial field.

• Experience of working in an international NGO and projects funded by USAID is preferable.

Skills & Abilities

• Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description

• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel

• Excellent knowledge of accounting systems e.g., QuickBooks

• Ability to multi-task & work well with others.

• Ability to listen and communicate well both verbally and in writing

• Ability to work independently

• Attention to detail and accuracy

How to Apply

Send your Cover Letter, detailed CV, supporting credentials and 3 professional references, including your professional relationship with that person, the person’s telephone number via email:recruitment@et-ntd.rti.org

Note: State the position title in the subject line of the email!