Vacancy No. IOM- SVN/0030/23

Position Title Senior Programme Assistant- Information Management

Duty Station Addis Ababa, Ethiopia

Classification G6

Type of Appointment Special Short Term, 9 months with possibility of extension

Estimated Start Date As soon as possible

The International Organization for Migration (IOM) is the UN Migration Agency with 174 Member States. IOM works closely with governmental, intergovernmental, and non-governmental partners in the field of migration. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Senior Programme Support Unit Coordinator and direct supervision of the National Programme Support Officer-MEAL; the successful candidate will support IOM in Ethiopia in their information management needs. S/he will be responsible for maintaining, updating and developing information related to the portfolio of IOM’s work in Ethiopia, in close collaboration with team members from other units and specifically support the National Programme Support Officer-MEAL to produce and update geo-referenced data analysis, mapping, database, and other relevant information products.

Responsibilities and Accountabilities:

1. Collate, analyze and share summarized project and programme updates to improve internal controls and enhance the efficiency and quality of the Mission’s programme implementation.

2. Maintain Mission’s information platforms, databases, dashboards, and websites with relevant and up-to-date information.

3. Support in maintaining incidents and other databases as necessary.

4. Respond to complex information requests and inquiries; set up and maintain files/records.

5. Support programme support team in preparing annual reports, work plans, financial expenditure reports etc.

6. Support in networking with various programme units and partners to gather, maintain and produce wide range of information products.

7. Assist in design, development, and maintenance of databases.

8. Assist MEAL team in designing and developing database management systems, monitoring tools and data collection tools/templates

9. Develop and maintain various databases such as 5W/4W, Security Incidents, Daily Reports as required.

10. Promote Data Readiness and Common Data Repository.

11. Coordinating and facilitating capacity building activities for IOM and partners staff to improving understanding of data gathering and analysis.

12. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

13. Perform other related duties as assigned.

Job Requirements

Education

• Bachelor’s degree or Diploma in Information Science and Management, Computer Science, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution

Experience

• Desirable of six or a minimum of four years of relevant professional experience for BA degree holders

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

• Database and web design and management, data visualization using PowerBI and other tools, familiarity with software such as MS Access, Excel, SQL   

• Good knowledge of GIS systems and supporting software (ESRI ArcMap10.2),

Languages

• Fluency in English and French (oral and written).

• Knowledge of Arabic, Amharic and other local languages

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Values and competencies

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to Apply

Register using THIS LINK indicating the vacancy number and position title as mentioned in the vacancy announcement he/she applied for in the email Subject line. Any application without this information in the subject line will be excluded from the applications and attach the following:

• Motivation/Application letter

• CV (written in English) with three professional referees and their contacts (both email and telephone)

• Copies of Academic Certificates from Accredited Universities

Only shortlisted candidates will be contacted.

We strongly encourage qualified female applicants to apply!