This position is responsible for performing all HR-related duties on a professional level and provides administrative support for the Executive Director. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training and development, performance management, onboarding, policy implementation, recruitment/employment, payroll processing, database management, affirmative action and employment law compliance and administrative support.

 Duties and Responsibilities:

1. Provides advice, assistance and follow-up on employment law, company policies, procedures and documentation to supervisors and managers.

2. Serve as the link between management and employees by handling questions, interpreting and administering policies, and helping to resolve work-related problems. Recommend and implement resolution of specific policy-related and procedural problems and inquiries.

3. Develop and/or update company policies as needed.

4. Implement rollout of new and/or updated HR programs and initiatives.

5. Maintain human resources databases and employee records as required.

6. Perform specific research and/or HR investigations as requested.

7. Respond to all unemployment inquiries and act as agent at hearings as required.

8. Regularly update and modify job descriptions when position responsibilities and duties change.

9. Work with the Executive Director and department managers to identify vacant positions and hiring needs.

10. Develop job advertisements and post vacant positions.

11. Coordinate the development of interview panels.

12. Administer the screening process for all new hires to include background checks, pre-employment drug screens and driver’s license checks prior to their start date.

13. Comply with all aspects of the Fair Credit Reporting Act for background checks, including Pre and Adverse Action letters.

14. Prepare new hire offer letters and packages.

15. Conduct new hire orientations. 

16. Enter employee data into payroll, Time Manager and File Vision. Follow up on missing/incomplete paperwork.

17. Oversee and manage maintenance of and changes to HR database and systems, records and files.

18. Performs administration of health plans including enrollments, change reporting, terminations, approving invoices for payment and communicating benefit information to employees. Set up and process monthly employee contributions.

19. Performs administration of retirement plans including enrollments, change reporting, terminations, approving invoices for payment and communicating benefit information to employees. Set up and process monthly employee contributions.

20. Performs administration of company cell phones including issuance, change reporting and termination.

21. Performs administration of company credit cards including issuance, change reporting and termination.

22. Perform driver’s license check every 6 months to ensure employees are eligible to operate a company vehicle.

23. Perform background checks annually for review.

24. Conducts on-site accident investigations relating to Worker’s Compensation.

25. Coordinates with the Worker’s Compensation insurance carrier to ensure proper administration of claims.

26. Answer employment verification requests in a timely manner.

27. Respond to all unemployment inquiries and participate in hearings as required.

28. Manage annual open enrollment period each year. Arranges for distribution of materials from carriers, assists with communicating changes to employees and arranges for on-site representation by providers, conducts employee presentations. Processes changes within deadlines. .

29. Process and maintain tuition reimbursement process requests.

30. Prepare employee separation notices and related documentation and conducts exit interviews.

Job Requirements

Education/Experience: A Bachelor’s Degree in HRM  and Finance more than  five years’ human resource experience, or seven years of experience in the HR field, or any similar combination of education and experience.

Preferred Skills/Qualifications:

1. Knowledge of Federal and State Labor laws, insurance practices and procedures and Worker’s Compensation State Law.

2. Ability to make decisions, exhibit sound and accurate judgment and make timely decisions.

3. Excellent oral and written communication skills.

4. Strong computer skills.

5. Strong listening and interpersonal skills.

6. Strong organizational skills and ability to manage multiple priorities.

7. Excellent analytical abilities and demonstrated leadership skills.

8. Strong negotiation skills.

9. Ability to work with diverse populations.

10. Knowledge and experience with administration and HR, Time Manager and File Vision preferred.

11. Bondable.

 How to Apply

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