International Livestock Research Institute (ILRI)

Position: Assistant to Project Manager

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Salary: Birr 31,313 per month

Application Deadline: April, 18/2023 

The International Livestock Research Institute (ILRI) seeks to recruit an Assistant to Project Manager who will provide project management support to the Livestock & Climate initiative (LCSR) and other Sustainable Livestock Systems (SLS) projects.

The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centers dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org.

Key Responsibilities

Proposal Development

Support in collation and tracking of project proposal documentation, including logging all project documents in various systems;

Project Planning

Work closely with relevant stakeholders to ensure project activity plans are in place;

Organize meetings, conferences, workshops, training, office events and related logistical arrangements such as travel, visas, accommodation, etc;

Project Execution

Liaise with the relevant stakeholders to ensure the completion of activities and requests;

Process, various payments and prepare travel expense reports;

Facilitate procurement of goods and services such as project consumables, staff and consultancy contracts;

Support project fieldwork: work closely with Project Manager/Principal Investigator to arrange fieldwork by ensuring all the logistics are in place; including travel arrangements, accommodation, and meeting venues;

Update and maintain all project databases and filing systems such as staff list, project agreements, contracts, invoices, financial and technical reports donor documentation, and approvals;

Participate in team meetings and contribute to agenda, minutes and action points;

Assist in communicating project information to relevant stakeholders and ensure effective communication within the teams;

Gather inputs for the preparation of project reports and retrieval of supporting documentation for reporting as required;

Project Monitoring

Track and consolidate initiative results for reporting purposes working with the initiative lead; program and project manager to ensure due dates are met;

Project Closing

Coordinate project knowledge-sharing activities at the close of the project;

Update and maintain all project databases and filing systems;

Perform any other related duties as may be required;

Academic and professional qualifications:

Job Requirement

BA Degree or Diploma from a recognized university/college in Management, Business Administration or a relevant field

Knowledge in relevant fields and relevant technical training

Experience:

Bachelor's degree with a minimum of two years of project administration experience Or

Diploma in relevant field with five years of project administration experience

Skills:

Technical training in project management – desirable

Effective administrative skills 

Effective communication and writing skills

Experience in facilitating teamwork and collaboration across multiple functions

Experience working in an international organization

Duty Station: Addis Ababa, Ethiopia

Grade: HG 12

Minimum Base Salary: Birr 31,313 per month (negotiable depending on the salary history of the candidate)

Terms of appointment: This is a National Staff (NS) position, initial appointment is a fixed term contract for one year and six months with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes a very competitive salary and benefits such as life and medical insurance, an offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus in Addis Ababa. Dining and sports facilities are located on-site.

How to apply

Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae.

The position and reference number: REF: APM/SLS/05/23 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal using THIS LINK or before 18 April 2023.

We thank all applicants for their interest in working for ILRI. Due to the high volume of applications, only shortlisted candidates will be contacted

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training).

Suitably qualified women are particularly encouraged to apply.