Embassy of United States of America

Position: Human Resources Clerk

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Ethiopia

Salary: $8,847

Application Deadline: April, 19/2023 

 Overview

Hiring Path: Open to the public

Who May Apply/Clarification From the Agency:

 For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

Employees of Mission-All/or USEFMs EFMs or MOHs

Security Clearance Required:

 Public Trust - Background Investigation

Appointment Type: Permanent

 Appointment Type Details: Indefinite subject to successful completion of the probationary period

 Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

 Summary: The U.S. Mission in Addis Ababa/Ethiopia is seeking eligible and qualified applicants for the position of Human Resources Clerk.

 The work schedule for this position is: Full Time (40 hours per week)

 Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

 Supervisory Position: No

 Relocation Expenses Reimbursed: No

 Travel Required: Not Required

 Duties

 The position is located in the Human Resources (HR) Office at the front desk and as such, requires the incumbent to be professional to greet and assist all visitors and callers to the office. Incumbent will be the customer service provider for all walk-ins to the HR section as well as answering phone inquiries transferred by the switchboard. Performs or provides assistance with general office support including but not limited to handling paper flow, preparing routine documents, and assuring that information is properly shared between different sections of the HR office. Answers general HR-related queries from external visitors and callers, and coordinates logistics for official visits and representational events.

 Qualifications and Evaluations

EXPERIENCE: A minimum of two (2) years of progressively responsible experience in the administrative or clerical field is required.

 Education Requirements:

EDUCATION: Completion of high school is required.

 Evaluations:

 LANGUAGE:

Amharic Language Level 3 (Good working knowledge) Reading, writing and Speaking are required. (This may be tested)

English language Level 3 (Good working knowledge) reading, writing and Speaking are required. (This may be tested)

SKILLS AND ABILITIES:

Knowledge of Microsoft Office (Word, Excel, Powerpoint, Outlook, and Internet).

Must have excellent customer service and communication skills to manage in-person and telephone contacts.

Must be organized, diligent and able to work under pressure.

Good interpersonal relationships are required.

Proficiency in Microsoft Office (Word, Excel, Powerpoint, Outlook, and Internet), and typing skills of at least 40 WPM required.

Ability to work on Overseas Personnel System (OPS), Electronic Recruitment Application (ERA), and Time and Attendance, as needed, for reporting purposes. 3 FAM, HR Application Instruction Manuals, Department cables, Local Compensation Plan (LCP), Department of State regulations and SOPs, post policies and guidelines; Post’s Local Compensation Plan.

All other handbooks relating to position function, course materials, and DOS HR/OE Website. (This may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

 Qualifications:

 All applicants under consideration will be required to pass medical and security certifications.

 Benefits and Other Info

 Benefits:

 Agency Benefits:

 Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Addis Ababa/Ethiopia may receive a compensation package that may include health, separation, and other benefits.

 For EFMs, benefits should be discussed with the Human Resources Office.

 The pay plan is assigned at the time of the conditional offer letter by the HR Office.

 Other Information:

 HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

 HIRING PREFERENCE ORDER:

 AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on the letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

 How to apply

To apply for this position CLICK HERE

 Required Documents:

 In order to qualify based on education, you MUST submit the requested Completion of Secondary/High School as verification of educational requirement by the closing date of this announcement. If you fail to provide the requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

 Copy of Orders/Assignment Notification (or equivalent) (if applicable)

Residency and/or Work Permit (if applicable)

Passport copy (if applicable)

High School Diploma or equivalent (required)

Work Experience (required)

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:

 Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone. 

 For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

 Thank you for your application and your interest in working at the U.S. Mission in Addis Ababa/Ethiopia.