Organizational Setting and Work Relationships

The Human Resources Associate supports the UNHCR's People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and well-being for all, UNHCRs Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.

The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.

The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with oversight from the supervisor, assisting him/her in personnel administration and other HR-related matters.

The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

Position: HR Associate

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Application Deadline: April, 23/2023

Duties

Human Resources Operational Support:

• Implement HR operational activities to ensure the timely provision of HR solutions, prioritizing according to the needs and risks. This may include.

• Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. 

• Update personnel records in the Office, including MSRP entries into the HR module where required. 

• Assisting with recruitment and other procedures related to the affiliate workforce, including MSRP entries into MSRP where required

• Contribution to workforce planning activities.

• Provision of an HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.

• Enforce compliance with UNHCRs Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.

Assignments and Talent Acquisition:

• Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for review by the Assignments Committee (AC).

• Assist in organizing outreach campaigns to attract diverse applicants. 

• Advice to staff and contribution to an inclusive work environment.

• Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.

• Track and report on recruitment and assignments activities.

Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.

• Be proactive in identifying issues, themes and patterns affecting the workforce's health and welfare, including sexual harassment and abuse of authority.

• Assist in the provision of onboarding, induction, re-integration into the workplace and off-boarding to colleagues. 

• Assistance in the implementation of HR initiatives that support organizational culture changes such as good people management practices, and promoting gender, inclusion and diversity.

Duty of Care:

• Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking records of staff and families to provide accurate information in case of emergency.

• Administer UNHCR medical insurance plan for locally recruited staff.

• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

• For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor's or equivalent or higher

Field(s) of Education 

• N / A

Certificates and/or Licenses 

• Business Administration, Office Management, Human Resources Management or related field.

Relevant Job Experience

Essential

• Experience working in Human Resources. Knowledge of general HR policies, processes and systems.

Desirable

• Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multicultural setting.

Functional Skills 

• UN-UN/UNHCR Administrative Rules, Regulations and Procedures

• *IT-Computer Literacy

• HR-Local mass recruitment

• HR-Talent Development and Nurturing

• HR-Employee Relationship Management

• SO-Learning Agility

(Functional Skills marked with an asterisk* are essential) 

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

How to apply:

• Register using the following link CLICK HERE