Job Title: Business Support Assistant

• Contract Type: Service Contract, SC-4
• Unit/Division: Administration
• Duty Station: Kebridehar, Ethiopia
• Duration: 1 year (initial)

KEY ACCOUNTABILITIES (not all-inclusive)

• Gather information with clear direction to support the drafting of documents and preparing reports.
• Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
• Perform other duties as required.

Job Requirements:

• Education: Completion of secondary school education.
• Experience: Four years of progressively responsible work experience, including at least three years in general administrative work.

Knowledge & Skills:

• Knowledge of specialised administrative work practices and methods, gained through relevant technical training and experience.
• Good communication skills and good understanding of Administration principles and their application.
• Ability to build relationships with a variety of individuals across functions and outside WFP to effectively contribute to the functioning of the unit.
• Ability to plan, coordinate and prioritize multiple tasks; work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
• Ability to write and present reports.
• Ability to offer guidance or basic on-the-job training to more junior staff.
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel, Powerpoint, Outlook is a must.
• Understanding of WFP administrative operating standards related to the travel/asset management is a plus.

• Language: Fluency in both oral and written English and other Ethiopian regional languages is a must.

DEADLINE FOR APPLICATIONS: 19 APRIL 2023

How to Apply:

• To apply please use the following link: CLICK HERE