The Grant Specialist is mainly responsible for overseeing the project grants and other compliance requirements of RTI and its sub-grantees. He/she will report to the Deputy chief of party – operations and work closely with implementing partners and Sub grantees. He/she also provides backup support up to 40% his/her time to the Finance Officers on accounting and finance tasks.

Responsibilities

•  Support regional health bureaus (RHBs) and sub-grantees to ensure compliance with USAID and RTI finance and grant administration requirements.

• Regularly follow the timely submission and receive periodic reports and invoices by RHBs and sub- grantees.

• Monitor sub-grants compliance with monthly VAT claims and annual VAT reporting.

• Review sub grant invoices and milestone reports and facilitate cash transfers by ensuring:

• All relevant Act | East staff (COP, program manager, and any HQ staff) have reviewed and approved the payment.

• Financial transactions are valid and have been incurred as per the sub grant agreement and budgets.

• Support sub-grantees and RHBs to develop and maintain proper grant management systems and records to comply with ACSO and other government requirements.

• Conduct a spot check on all financial reports submitted by sub-grantees and RHBs. Be responsible for consolidation of findings and recommendations and follow up of action points communicated by home office.

• Work with technical staff in Addis and at the regional level on follow ups of collecting and filling letters, GRNs and different government Models for the drug distributions and ensure that hard copies of files are updated in a timely manner.

• Liaise with the MOH, RHBs to follow up on the donation of drug distributions and ensure that proper documentation is collected from the MOH and RHBs (Confirmation letters, GRN’s /Model 19/23) and completed.

• Maintain proper filing for regional fixed amount awards (FAAs) and ensure good grant management documents are in place (grant agreement, grant agreements, Milestone invoices, technical and financial reports, etc.).

• Support the finance team on travelling to regions to facilitate per diem payment for workshops/training/meetings.

• Ensure all imported drugs from HQ and collected from FMOH/EPSA are distributed to Regions, Zones and woredas, and collaborate with regional technical team on all required supportive documentation (GRN, Models and confirmation letters) for receiving the donations from HQ, MOH, and from RHB,s including woredas should be collected and filled timely .

• Ensure that all required branding and marking requirements are followed and in place by RTI, sub-grantees and RHBs.

• Properly filling the monthly VAT refund documentations, ensuring that copies of invoices, summaries, and attachment letters and can be easily retrieved when needed.

• Work with project finance and program staff to maintain an accurate, timely, efficient and transparent process for the entire FAA life cycle.

• Prepare the monthly Value Added Taxes (VAT) reports and compile submissions on behalf of RTI and its Partners to Ethiopia Revenue Authority and US government through the local US Mission.

• Create grantee records in RTI’s Grants Management System, an internal database that includes pre-award/application documents as well as signed grant agreements, modifications, and monitoring documentation. Complete the Grant Package Checklist for submission of the grants package to the Senior Grants Manager at HQ.  

• Create grantee monitoring reports in RTI’s Grants Management System for review and approval by Finance and HR Manager and Chief of Party.

• Assist in the preparation of (FAA) packages by collecting and maintaining backup documentation to support budgeted costs.  

• Develop tables necessary for financial monitoring and for budget follow up within the USAID Mission.

• Anticipate project grant risks and consult with the regional finance controller and home office teams as needed.

• Assist the Finance and HR manager on monthly cash forecast in collaboration with DCOP (Program and Operations) and HQ.

• Performs other finance duties as needed

Job Requirements

Education

• Bachelor’s degree in Accounting & Finance/Commerce.

Experience

• Minimum 4 years of working experience in an INGO.

• Experience of working with USAID funded projects preferable.

• Demonstrated knowledge and understanding of project budgeting, monitoring and reporting

• Knowledge and experience of in Grant management.

• Ability to work under pressure, meet deadlines and show initiative

• Ability to travel in-country wen required

Skills & Abilities

• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel

• Ability to multi-task & work well with others

• Ability to listen and communicate well both verbally and in writing

• Proficient with reading/speaking/writing in English 

How to Apply

RTI invites eligible candidates to indicate their interest in the position no later than April 21, 2023.  Applications should consist of a letter, detailed curriculum vitae, supporting credentials and 3 professional references, including your professional relationship with that person, the person’s telephone number and an email address.

Successfully candidates is expected to start immediately.

Submit applications to recruitment@et-ntd.rti.org with the position title on the subject line. Only shortlisted candidates will be contacted for an interview. Please note:

RTI International does not use agents or require any form of payment in the recruitment process.

We are proud to be an EEO/AA employer M/F/D/V