Payroll Specialist

Job requisition id: R19103

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

WVE Payroll Specialist will be responsible for overseeing an organization's payroll, ensuring that employees are paid accurately and on-time. These responsibilities include executing and validating regular gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions, in addition, administering the benefit programs to include enrollment, claims resolution, change reporting, and any payment that pass through the division. payroll specialist is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay.

The Specialist is also responsible for cooperating with different departments to increase payroll service performance and improve upon the payroll system.

 Payroll Administration

• Manage in Implementing, maintaining, and reviewing of payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, allowances, taxes, and other deductions.

• Ensuring payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, allowances, and other items that affect pay and /or WVE’s liability.

• Manage the accurate and timely processing of payroll updates including new hires, terminations, and any changes to pay.

• Lead compensation/payroll administration, reconciliations to Workday outputs and other accounts.

• Assist in salary, benefits, and compensations related surveys.

• Prepares and maintains accurate records and reports of payroll transactions.

• Facilitates audits by providing records and documentation to auditors.

• Respond to payroll inquiries from WV employees.

• Follow up the mitigation plan for all payroll related risks and assist in preparation of mitigations report.

• Provide accurate monthly, quarterly and annual report of payroll administration.

• Work closely with all P&C staffs and Finance to increase performance and ensure on time payment.

• Maintaining accurate records of payroll documentation and transactions.

• Maintaining confidential information by adhering to legal and ethical standards

• Stay up to date with tax laws and any changes in employment regulations to ensure compliance.

• Conduct audits to ensure proper payroll procedures and compliance with internal policies.

• Collaborate with P&C staffs to ensure compliance with all employment laws, regulations, and policies.

• Develop and maintain payroll procedures and documentation to ensure consistency and accurately.

• Compile key operational payroll metrics & dashboards.

HRIS

• Ensures all the new/rehire employee required payroll, benefits and compensation documents that are used to feed data into the database are complete.

• Make sure payroll system is accurate with workday by regular reconciliation.

• Work closely with workday analyst to ensure data accuracy.

• Encodes new/rehire data (Payroll data, change, increment, etc.) in to, Excel sheet and position control.

• Updates monthly P&C-Payroll reports and ensure they are timely and accurate.

• Follow up monthly reconciliation of payroll information.

• Performs other People and Culture duties as assigned by the supervisor.

•  Benefit & Compensation

• Follow up timely reporting of accident and facilitate insurance process with staff and insurance company.

• Assist reporting (end to end report) of all staff incidents on the reporting platform to EARO and keep records.

• Provide monthly updated list of staff benefited through life insurance, GPA and pensions timely and consistently.

• Closely monitor and follow up on the reimbursement of salary on sick leave days from insurance companies.

• Administer benefit programs, consult with and advise employees on eligibility for all insurance (GPA & Life Insurance);

• Assist in renewal of contracts with insurance companies.

• Participate in the procurement process of new insurances policies.

• Calculate employee payroll insurance deductions based on enrollment paperwork & notify the insurance company of those changes.

• Assist the staff separation process, termination benefits, payments and ensures timely completion of clearance.

• Facilitate the process of implementing pension proclamation requirements for the NO staff.

• Follow up that all WVE staff have PESSA identification Card, and their file is properly updated.

• Facilitate and follow up that all staff are enrolled for PESSA ID Card, insurance, taxes, etc.

• Liaises with concerned government offices in relation to staff pension process, taxes, data updates etc.

Required Professional Experience

• Four and above years of experience in a relevant human resources professional role, payroll, Benefit & Compensation. 

• A combination of Human Resource experience in the following areas: Remuneration, Benefits & Compensation, Payroll administration & HRIS.

Required Education, training, license, registration, and certification.

• Bachelor's degree required, MA preferred in human resources management, Business Administration, Accounting, or related field and/or equivalent practical experience.

• Preferred Knowledge and Qualifications

•  Excellent oral and written communication skills

• Strong computer literacy including Microsoft Office applications.

• Expert at meeting deadlines while maintaining compliance and regulatory standards.

• Capable of providing a balanced and common-sense approach to routine and complex issues

• Detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll.

• Proven experience in a payroll position in organization with a 1000+ employees required.

• Knowledgeable of Ethiopian Labor Laws, Tax laws, Pension laws and relevant requirements.

Applicant Types Accepted:

Local Applicants Only

How to Apply

Register using THIS LINK