Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
MSF Holland is looking for: FINANCE AND ACCOUNTANCY MANAGER

 Number of Position:  one

Place of work:      Addis Ababa

Terms of employment:  1 year  with a possibility of extension 

Remuneration and Benefits:Starting gross salary/month: 53,856.00 ETB

Medical Coverage : as per organizational scale  Transportation allowance: 2,200 ETB   
Main PurposeCoordinating and supervising the accounting of the mission (accounting, treasury, audit procedures, etc.) according to the instructions of the Finance Coordinator, and in compliance with legal obligations and MSF standards and protocols in order to provide quality, reliable and transparent information to the or-ganization on the use and allocation of resources in the mission.

Accountabilities Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission's accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about themBeing responsible for the financial management of  donor contracts e.g. preparing and verifying the financial reports to donors, following up and analysing the need for amendments. Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes)Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset managementPlanning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people's capabilitiesIs the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / systemWhen required, briefing all staff involved, on specific accountancy management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).

 MSF Section/Context Specific Accountabilities In consultation with the FINCO is responsible to coordinate and ensure the operation of the Petty cash treasury for the smooth running of operations at all times and maintain as much control as possible about the security risks, in particular:When required, give briefing to all project staff who are not involved directly on specific accountancy management (Medical doctors, Nurses, watsan, etc).Support projects to in their day-to-day Finance in lieu of the MSF-H Finance policies and guidelines.Design, Organize, Implement and handover systems and procedures for Finance team in projects as per MSF standard in close collaboration with project Finance manager.Support the proper functioning of Unifield system in coordination and projects.Support Projects in handling tax and pension liabilities & accounting file and documentationSupport project Finance Manager and Finance team in handling accurate and up-to-date records are maintained of all agreement involving MSF Staffs, property and project activities and ensure these are reviewed and revised as necessary before their expire date.Ensures that the coordination and projects monthly bookkeeping is complete in accordance with the guideline of OCA and Ethiopia mission, and that all information is processed as per the monthly financial schedule.ReportingProduce regular and adequate indicators to monitor financial health of the mission, to producing and sharing relevant cost analysisResponsible to produce balance specification report and report to Dep FinCo for final checking and approval.Responsible to Produce draft financial reports for donors, authorities, National auditors and report to Dep FinCo for final checking.Training and coachingTrain and support the Coordination and project finance team in Unifield programTrain the Coordination and project Finance team on any specific  financial tools (Example, advance procedures, disbursement procedures, cash and safe procedure, document verification, expat food pot management, etc as needed)Train Coordination and project Finance on each and every standard finance forms  (ex. transfer form, Operational advance form, Daily workers payment form, Perdiem payment form, evaluation form, advance form, payment and receipt voucher, journal and etc)Emergency and other responseResponsible to organize and maintain complete finance system in any emergency interventionAct as Project Finace Manager / Office  in a situation of new project / emergency program till recruitment completed or to fill gap.Control and verificationResponsible to verify all projects monthly financial documents and give comment or recommendation and follow-up the process closely. Make corrections as necessary before forwarding to the Dep FinCo for final checking and provide 15 days and monthly feedback to the project.Responsible to monitor mission expenses  on a regular basis, to analyze variances, and report to FINCO to decide on corrective actions if necessary,Regularly checks the balance of petty cash (both debit and credit cashboxes); spot checks that all paperwork is being correctly completed for all petty cash advances & settlementsVerify Coordination and Project bank account balance reconciliationVerify projects tax collection and payments and follow-up the whole process closelyVerify projects staff payroll with all data attached with payrollTaxation & Legal issuesMake sure Duty Stamp gets paid for all projects and coordination office employee once a year and for new staff contract during the year.Maintain proper filing related to Duty Stamp payment for all projects and coordination office.Responsible to check the administrative procedures related to taxes and payment of social security obligations are followed, and comply with established legal procedures in the countryLiaison workSupport Coordination office Accountants in liaisoning work when he/she is in Addis Ababa office.Ensures that the projects and Addis logistics send their monthly money requests/overviews and compile the money request for AmsterdamIs the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system.Define minimum levels of Petty cash in coordination.Anticipate the planned expenditure (money orders, etc).Manage local bank accounts and transfer of funds between HQ and the mission, and from the capital to the projects (internal transfers)Manage contacts with banks and/or other financial institutions at Mission level.Monitor the payment of suppliers and staff salariesResponsible to maintain proper registration and filing of contracts and agreements in line with the existing legal frameworkField VisitRegular field vist (60% – 70%) from the total FTE is expected.Responsible to provide a field visit report with findings and recomendation 

Job Requirements

Requirements

Education

• Essential solid accountancy training and experience-professional accounting qualification.

• Desirable University Degree in Accounting, Finance, Business Administration.

Experience

• Essential 4 years previous experience in similar relevant position jobs.

Languages                      

• Mission language essential. Local language desirable

Knowledge

• Essential computer literacy (word, excel, internet)

• Local accounting standards, Desirable MSF accounting software, ERP system knowledge, local laws, IPSAS

Competences

•  People Management and Development L2

• Commitment to MSF Principles L2

• Behavioural Flexibility L3Results and Quality Orientation L3

• Teamwork and Cooperation L3

How to Apply

Interested applicants should submit their non-returnable CV and application including all supporting documents via CLICK HERE

 Please note that we only contact short-listed candidates.