Summary Scope of Work:

The Program Officer provides management support for the implementation of activities under Reaching Impact Saturation and Epidemic control (RISE) project. S/he plays important role in planning, implementation and monitoring of project activities and supports team leaders/project directors/ Senior Program Officer to ensure that project expenditures are aligned with approved budgets, and activities are implemented in line with Jhpiego, donor and government compliance requirements. The Program Officer contributes to new business development and to negotiation and implementation of sub-agreements and other contracts with local partners and relevant stakeholders. S/he also actively contributes to documentation and reporting of program achievements and knowledge sharing. S/he ensures appropriate information sharing and coordination among operations, program, finance, technical and M&E teams. 

 Result Areas:

Leadership

· Represent Jhpiego at external meetings as required, demonstrating a thorough understanding of the organization’s technical approaches and capacities, as well as articulating the goals, objectives, activities and current status of the program s/he supports.

 Program planning and management

·  Support the development of project work plans, trackers and activity matrixes.

·  Support the development of project activity budgets in collaboration with technical, finance and M&E teams;

·   Coordinate with RISE team and track cost share documentation

·   Participate in interdepartmental Program, Finance and Operation team meetings to facilitate efficient operations and program management; Pro-actively provide practical solutions for any challenges faced.

·  Coordinate the process of developing scopes of work, budgets and other information required to develop project and other technical contracts, including consultant agreements, MOUs, technical service contracts, etc.

· Coordinate and manage implementation of planned events (trainings, workshops...

·  Provide coordination for routine aspects of program management such as regular key staff meetings, international travel, translation of technical documents, procurement, etc

· Provide guidance and oversight to program assistants for the coordination with event management

·  Any other task requested by the Country/Deputy/Technical Director and Technical Team Leader/Senior Program Officer. This could include preparation of ad-hoc reports to be submitted to donors or the MOH or RHBs or other stakeholders.

 Knowledge Management

·  Provide support in development of program reports, including collecting required report inputs, drafting or editing reports, and developing additional documentation required such as success stories, etc.

·   Working closely with SPO to ensure that all project documents, reports, technical resources, training packages, etc are branded and systematically filed and made easily accessible to all staff. Also assist to post relevant documents on the Jhpiego and Global RISE websites. 

·  Assist the knowledge and communication specialist/SPO in developing project related communication materials.

Monitoring and Evaluation

· Lead tracking of activity progress and provide regular update in collaboration with MEL team

·   Track project spending against budgets and make recommendations for adjustments as needed.

 Communication and Business Development

· Develop and maintain excellent relationships with colleagues in the FMOH and other partner organizations and stakeholders.

·  Contribute to preparation of submissions for new or additional funding for the relevant program area (e.g. for Country Operation Plans or USAID work plans). Support the preparation of proposals as needed (gathering intelligence, collecting support documents, editing, etc...).

Job Requirements

Required Qualifications

·  BA degree with at least five years or M.A / M. Sc degree with at least three years of work experience in program planning, budgeting and management is required; degree in specialized field of Business Administration, Sociology, Community Development, Public Administration, Public Health and technical experience in a health program is desirable.

·   Excellent verbal, writing and presentation skills.

·   Computer proficiency in MS Applications including Excel, MS Word and Power point.

·   Fluency in writing and listening English.

Abilities/Skills:

· Excellent communication and interpersonal skills; Proven ability of working as part of a multi-disciplinary team.

·   Ability and willingness to gain a basic understanding of project technical approaches and strategies as it relates to program management.

·   Ability to interact skillfully and diplomatically with stakeholders.

·    Willingness and ability to travel outside duty station for at least 50% of the time

·   Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.

·   Comfortable with a team approach to programming and ability to manage several major activities simultaneously.

·   Ability to work proactively, organize and manage own work and assist others to do the same.

How to Apply

APPLICATION INSTRUCTION

Applicant are expected to STRICTLY follow the below listed application procedures:

1. Only qualified and interested applicants can submit application letter and well written curriculum vitae saved in one complied PDF format.

2. Applicants are required to state their current basic salary in their application letter.

3. Applicants must make sure their application document is saved by their full name in PDF format.

4. CREDENTIALS OR WORK CERTIFICATES MUST NOT BE SUBMITTED.

5. The job position being applied for must be explicitly stated in the application letter.

6. Applicants must use this E-mail HREthiopia@jhpiego.org to submit applications and make sure to state the job position title applying for in the subject line.

7. Applications not fulfilling the requirements stated above will automatically be rejected.

Equal Opportunity Employer

Jhpiego offers competitive salaries and a comprehensive employee benefits package. The winning candidate is expected to start within short period after finalization of the recruitment process.

The deadline for applications is 22 April, 2023