Under the supervision of the ED, the Finance Manager is responsible for the overall management and provision of key support services within the area of finance and report. The post holder provides direct management support to finance, budget and program compliance, and staff under her/his management and will ensure that all projects managed by NEP+ are implemented as per finance manual and highest standards of donor requirements. She/he ensures that NEP+’s financial policies, procedures and guidelines are implemented and regularly updated and also sees to it that standard Ethiopian laws are complied with.

1. RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Planning and Implementation

• Plans, organizes, directs, coordinates and controls the activities of the Department;  Formulates policies, guidelines, strategies, methodologies and action plans related to finance administration activities;

• In collaboration with the Program Department prepares annual and quarterly budgets;

• Reviews the annual budget of the Organization, exercises budgetary control, and analyzes variance in the budget;

• Participates in all grant agreement negotiations and all budgets of new grant proposals.

• Supervise the documentation of the company’s financial status and forecasts.

Job Responsibility #2: Financial Management:

• Ensures Accounts Policies & Procedures of NEP+ are implemented and regularly updated;

• Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with generally accepted accounting principles and practices;

• Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;

• Ensures that transactions are coded, analyzed and recorded in appropriate books of accounts;

• Ensures that all staff are informed of financial policies and systems in place;

• Provides advice and information to the Executive Director on financial, administrative and management issue, labour laws and regulations;

• Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of NEP+, and monitors proper utilization of same;

• Ensures timely transfer of funds to members and controls the proper utilization of the same;

• Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;

• Follows up the preparation of vouchers for all payments, authorizes payments as per limit of authority;

• Ensures collections are properly recorded and deposited to NEP+’s account;

• Ensures that accounts are closed, financial reports are prepared and audited on time;

• Prepares checklist for follow-up of members financial report status and chases members to submit their reports in order to meet the deadlines set;

• Makes periodic visit to member networks to monitor partner’s ability to properly account for the use of NEP+ funds and where necessary provides support for partner organizations to develop accounting procedures and financial controls.

Job Responsibility #3:  Staff Management:

• Co-ordinates capacity and training need assessment of staff working under his/her supervisee & ensures that such needs are incorporated as per human resource development plan of NEP+;

• Supervises, leads, guides and supports staff responsible to her/him;

• Ensures that gender responsiveness is adequately treated in recruitment, promotion, transfer and other human resource developments;

• Handles employee grievances, disciplinary issues and other administrative problems according to NEP+’s policies and procedures;

• Ensures the realization of team spirit, participatory decision-making process, gender sensitivity, cost effectiveness staff motivation and spirit of dedication at all levels.

• Monitors that staff performance appraisal is conducted on time for as HR manual.

Job Responsibility #4: Reporting:

• Prepares quarterly, bi-annual and annual financial report to be submitted to the Executive Director and donors for monitoring, follow up and decision making purposes;

• Produces monthly, quarterly, bi-annual and annual performance report and submits to the Executive Director.

Job Responsibility #5: Other

• Undertakes any other activities as assigned by the Executive Director.

Job Requirement

EDUCATION/TRAINING

• MBA/BA Degree in Accounting, Business Administration Management or related field.

EXPERIENCE

• 8/10 years of relevant work experience out of which 4 years in a senior position. NGO experience with a similar position is desired.

TECHNICAL AND OTHER SKILLS

• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;

• Ability to interact and deal with people;

• Excellent planning, organizational, analytical and decision making skills;

• Computer proficiency (knowledge accounting software is advantageous);

• Good knowledge of written and spoken English.

How to Apply

Submit your applications relevant documents (non-returnable copies of credentials) Motivation Letter and up-to-date CV in person or send it through email: asfawashenafi69@yahoo.com or in person to NEP`s Head Office, located at Kirkos sub city, woreda 06, Chamber of Commerce Building 5th floor, Mexico, Finance & Administration Dept. Office no. 504. For further information contact Tel.+251116591212/+251116591616

Note: Qualified People living with HIV highly encouraged to apply.