Main Purposes

 Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc).|

Accountabilities

• Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions

• In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to facilitate budget following-up.

• Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance..

• Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities..

• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.

• Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.

• Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.

• Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

• Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.

• In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.

• In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.

• Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.

• Is responsible for all movements and/or accommodation of staff in the Project.

• Ensures all HR reporting of the Project .

Specific Accountabilities

•         Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project  (National, International, Regional, etc.).

•         Responsible for organizing and maintaining a complete HR component of an emergency intervention in the project.

•         Manage & ensure HR records & files are updated in a timely & accurate manner, safeguarding confidential information & with compliance to the labour law. These should include contracts, CV, diplomas, job descriptions, probation period completion, evaluations, disciplinary actions, leave follow-up…

•          Accountable to follow-up, advise, tracking of annual performance evaluations, probation evaluations and remind the relevant managers to start working on evaluation.

•         Along with the HR manager, (homer managment) identify the comment mistakes made every month while doing payroll in homer and setting improvement plan and track changes for future improvement.

•         Report errors to the HR manager (Homere managment)

•         Review and verify all payroll related reports and correct before sent to coordination for Approval.

•         Train the project HR team in HR processes in collaboration with the mission L& D manager and HRMCO.

•         Work in collaboration with the Learning and development manager and project level supervisors to identify project HR needs and identify if training is the best solution to solve the specific problem and suggest other possible mechanism to alleviate project performance issues.

•         Follow-up and track progress after each Training, coaching and mentoring programs.

•         Responsible to follow-up any project  training requests are in line with yearly plan and proper budget allocate for it. In addition, make sure tracking done in Homere.

•         Visit all project locations regularly and ensure all HR and Admin related issues are resolved

•         Submit input for HR department for the monthly Sitrep                                                                                     

·       Remuneration and Benefits:

-          Medical Coverage 100%

-          Hardship Allowance: 5,500 ETB

Job Requirements

Education

Desirable, degree in Management (Business, HR) or Administration

Experience

Essential, working experience of at least two years in relevant and similar jobs.

Desirable working experience with MSF or other NGOs, in developing countries

Languages               

Essential, mission working language

Knowledge

Essential computer literacy (word, excel, internet)

Desirable HR and Financial MSF software (Homère, FFC, SAGA)

How to Apply

Register using the following LINK

Please note that only shortlisted candidates with the required experience and qualifications as well as clear and validated documentation will be called upon to attend further assessment.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancellation from the recruitment process and if found after employment will lead to immediate termination.