Organizational Profile:

MERSA Media Institute is a nonprofit media policy think tank. We work to help create vibrant, responsible and independent media institutions, professional unions and education centers through research, capacity building and institutional support in Ethiopia. Position Summary: The Administrative, Financial and Procurement Assistant will work under the direct supervision of the Finance and HR Head and will have the overall responsibility of providing administrative support during the project implementation period. More precisely, the Administrative, Financial and Procurement Assistant is expected to perform the following duties:

Duties and Responsibilities:

• Provide administrative support to all daily management, planning, implementation and coordination of the project activities

• Provide logistics support to project staff and consultants for travel arrangements, required budget and quotation, daily subsistence allowance (DSA) requests etc.

• Prepare accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

• Conduct and support the arrangement of procurement activities.

• File and archive relevant documents (tender dossiers, proposals, evaluation reports, documents related project personnel, consultants, etc.) using the OpenText functions.

• Handle the expenditures of the office, ensuring complete documentation, inventory control and property management, in line with MMI standards and procedures

• Assist in the planning and organization of project steering committee meetings including drafting of agendas, circulation and preparation of reports, logistics arrangement.

• Communicate with relevant stakeholders and arrange meetings, visits etc. as necessary

• Arrange and facilitate internal team meetings and discussions, as necessary

• Perform other duties as requested

Duration of Employment: 6 months, with a possibility of extension 

Job Requirements

Required Qualifications:

• Proven experience in office and/or finance assistance

• Team management and effective communication skills

• Written, editing, and oral communication skills in English and Amharic (other local languages is a plus)

• Minimum Level IV in Secretarial Science, Accounting, Management and related fields

• Computer proficiency, such as in MS Offices and Google Products

Desired:

• Track record of getting things done

• Problem solving mentality and experience

• Avid learner, thrives under pressure – a no-brainer

• Creative, storyteller, visual thinker

• Strong conflict management skills

How to Apply

Send your resume, cover letter, and unedited sample work via email: recruitmentmersa@gmail.com