BACKGROUND

Wetlands International is dedicated to safeguarding and restoring wetlands for people and nature. We are driven by the knowledge that safeguarding and restoring wetlands is urgent and vital for water security, biodiversity, climate regulation, sustainable development and human health. Our global not-for-profit network of 20 independent offices is governed by a Supervisory Council and a Board of the Association of 35 national government and non-governmental organization members. We bring knowledge into policy and practice, connect local actions in 100 countries to make a global difference, we catalyse actions that support those that use or depend on wetlands, and we are passionate about the positive change we make for people and nature.

In Ethiopia, Wetlands International is implementing various projects (Source to Sea, Ziway-Shalla Basin in Balance project (ZSBiB-SWF), Sustainable Agricultural Water management (SaWeL) and WASH SDG in the Central Rift Valley and the Omo- Gibe sub-basins in Ethiopia.

 Job summary

The position holder has the overall responsibility of assisting a smooth implementation of day to day accounting transactions, budgets preparations, budget monitoring and financial reporting and ensuring implementation of donors' rules and regulations and Wetlands International finance polices & procedure. In addition, s/he will be responsible for managing routine admin and operational issues including supporting in procurement and arrangement of logistics.

Duties and responsibilities

Finance related duties

• Assist in reviewing monthly field documents/requisitions, ensuring they are properly supported, approved, scanned and filed.

• Ensuring that payment requests are in line with the finance procedures and that the procedures are used to guide the financial operations in the office.

• Assist in the preparation of monthly financial reports as may be assigned.

•   Assist with retrieving information and documents to support the internal and external audit processes as per auditors’ requests.

•   Assist in facilitating funds transfer to field stations based on approved requisitions prepared from field and approved by the Country Manager.

• Support the Program staff with the processing of advance requests and the payment of Participants, Facilitators among others.

•  Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements

•   Ensure that all payment vouchers are stamped “PAID” before filing to avoid any audit queries.

• Preparation of Monthly cash and bank disbursement journals at the end of each month

• Preparation of bank reconciliation statements by the close every month

• Review of all cash advances liquidations to ensure correct coding and adequate supporting documentations are attached.

• Ensure all program advances are accounted for as per advance policy.

•   Ensure that all payment request and disbursements submitted to Finance are paid before the end of the month to ensure they are recorded within the same month they are presented for payment

• Maintain petty cash funds and ensure disbursements are made in accordance with policies and procedures

• Ensure that the financial reports from implementing partners are submitted on time and according to contracts.

 Admin related duties

• Assist in the collection of proforma and the procurement of office and project materials (Stationeries, farm tools, seeds, and other commodities and services).

• Assist in the hiring of rental cars and checking the standard/quality of such vehicles before hiring

• Assist in the day to day management of admin staff such as drivers and office assistant/cleaners.

• Organize logistics of meetings, trainings and workshops including booking rooms, travel and catering;

•   Facilitate communication with field staff and visitors/guests including facilitating and handling their logistical requests.

•    Assist the senior finance and operations officer with the maintenance of the fixed asset register

• Manage any other task as required by the supervisor.

Position title: Finance and Admin Assistant

Duty station: Addis Ababa, Ethiopia

Reporting to:  Senior Finance and Operations Officer

 Supervisees: Driver, Cleaner

Type of Contract: Fixed Term

 Duration of initial contract: 1 years initially, including a probation period of 3 months, with a possibility of extension.

Job Requirements

Required Skills & Qualifications:

• Bachelor’s Degree in Accounting, Financial Management, Public Administration, Management with at least 5 years of experience.

• A certified accountant (CPA or ACCA) with strong technical accounting skills and in-depth knowledge and experience in financial management of donor funding, reporting, procurement procedures, grant management, donor rules and regulations.

• Proven track record in managing staff, providing operational, HR and management support to teams or project offices.

• Experience in managing project grants, sub-contracts

• Knowledge of the compliance requirements of various donors.

• Knowledge of IT systems, Microsoft Office packages and/ or other accounting systems Knowledge of Microsoft Dynamics will be an added advantage

• Experience with Ethiopian government and various donors’ VAT reporting systems.

• Experience in administrative activities in a busy office environment and compiling monthly information.

• Excellent communication skills in both written and oral English and Amharic language.

• Ability to manage filing systems quickly and systematically.

• Use of excel, word processing, email is a requirement.

• Experience with Non-governmental organizations (NGOs) in Ethiopia is an advantage.

 Competencies

• Strong interpersonal skills

• Good staff and organizational management skills

• Good understanding of NGO’s financial, operational and HR systems

• Ability to work under pressure, meet deadlines and handle multiple tasks simultaneously;

• Ability to produce standard, accurate and well-documented reports;

• Excellent writing and analytical skills;

• Good knowledge of administrative and financial rules and regulations

• Ability to work independently but also as part of a team

• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment;

• Knowledge in Excel and other computer applications

How to Apply

Submit your updated CV, motivation letter including one-page summary of experience, Current and Expected Remuneration (Gross) including Benefits, Names and contact details of three professional referees via email: hreastafrica@wetlands-eafrica.org

Note: Write the title of the position on the subject line of your email!

Deadline: May 10, 2023.

Women candidates are highly encouraged to apply.

Only shortlisted candidates shall be contacted.