REALITY REAL ESTATE is a construction and real estate company striving to contribute significantly to the real Estate sector of Ethiopia. Now we are looking for competent professionals to assign immediately on our vacant position.

 The Secretary is responsible to clerical and administrative support aimed at optimizing workflow procedures in the office and assist executives. The incumbent performs task related to typing, word processing of letters, memos, documents; maintains control over incoming and outgoing correspondence; takes and transcribes oral dictation, transmits massages and instructions.

Main duties and responsibilities 

• Provides high-level administrative support and assistance to the support service director 

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents;

• Maintains proper records of incoming and outgoing correspondence and files in appropriate manner to enable easy and quick tracing;

• Facilitates meeting schedules and attends meetings on behalf of the Chief Executives Officer, taking notes and preparing g minutes; 

• Welcomes visitors and directing them to the appropriate place or refer their cases to the concerned department as required;

• Handles customers issue, screens and schedules for appointments and remind the SSD about customers’ appointment, meetings, and other engagements; 

• Replies to telephone calls& connect the calls to the appropriate staff; and responding to email, messages, and other correspondences;

• Receives incoming communication/memos and reviews contents, determines importance; and distributes to the concerned staff;

• Follows up & ensures timely dispatch and receipts of all the company’s correspondences;

• Ensures the proper filing, up keeping and maintenance of internal and external correspondences, records and other documents of the SSD 

• Handles all clerical works including printing, photocopy service, burring CDS, scanning, translation of documents& distribution of stationaries etc.;

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping; 

• Manages office budget as per the direction given by the top management;

• Helps and support to other senior executives as required;

• Arranges travel and accommodations for executives when required;

• Performs other related duties as assigned;

• Performs other similar duties as assigned by the supervisor

Career Level: 5 years’ experience

Job Requirements

Education and Experience: 

•  Bachelor Degree in Secretary Science and Office Management/Business Management or related fields with a

• minimum of 5 years work experience out of which 3 years in the same position in construction or real estate sector. 

Competencies 

• Excellent verbal and written communication skills

• Excellent organizational skills and attention to detail 

• Excellent time management skills with a proven ability to meet deadlines

• Ability to function well in a high-paced and at times stressful environment 

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

• Experience in ERP

How to Apply

Submit non-returnable Applications Letter & CV with relevant documents via email: realityapartments@gmail.com or in person to Reality Real Estate Office, located around bole brass, near yugo city church, 1st floor.