Company Description

Our company Yetem Trading PLC has been engaged in trading business since 1983 E.C. and owned a cosmetics house that supplies and distributes different brands. Yetem Trading has its extensive customers base from all over Ethiopia, and has created an assortment of collections that has gained it’s reputation to be the leading name in the cosmetics sector. Currently we are investing to establish a manufacturing unit of personal care cosmetics and plastic. The company owns 5000 Sqm plot manufacturing facility in Sheger City Administration which is at 4 km North of Addis Ababa at specific place called Sululta. We installed technologically advanced machines and we are on the verge of starting production.

Major Duties Office Admin Tasks 

• Maintain and operate quality and efficient communication services through handling incoming outgoing calls, mails and fax correspondences. 

• Assist team members in administrative rules and regulations pertaining to interpretation and submission of various admin forms i.e., expense reports, timesheets, travel advance, etc. 

• Receive guests and visitors, provide assistance and appropriate information and/or facilitate their visit as per schedule provided. 

• Scheduling Appointment/meetings for executives and managing GM and DGM Calander 

• Provide support in secretarial tasks such as typing, photocopying, duplicating and binding materials and other correspondence and documents to the staff 

• Send and receive mails, parcels for official business through DHL, Post Office or hand carried by staff, or visitors. and check the payment such services obtained. 

• Maintain enough stock of sanitary materials and refreshments (coffee and tea) in consultation with the Senior Admin Manager

• Maintaining the cleaning and functionality of the office and supervising the cleaning team 

• Collect and up-date all information/emergency file related to the office list of interlocutors 

• Give support for the setting up of the filling system and the archiving process

Human Resource

• Engagement in recruitment process and managing the recruitment process to ensure it runs smoothly. 

• Implementing, and evaluating all human resource department policies, procedures, and structures. 

• Knowledge of Performance Management, Career Development support. 

• Performing quarterly and annual employee performance reviews. 

• Work closely with payroll and other departments, exercising discretion while working with highly confidential information 

• Ensuring compliance with all legal requirements 

• Ensuring all employee records are maintained and updated with new hire information or changes in employment status.

Required posts: 1

Job Requirements

Qualification and Experience:

• BA Degree in Management or related filed or Diploma in Secretarial Science and Office Management or Diploma in IT with 8 -10 years’ experience as an executive secretary, admin assistant, HR officer. Experience of assisting higher executives and HR officer is very mandatory 

How to Apply

Submit your CV via email: yetemtradingjobs@gmail.com

NB: Early applicants are highly appreciated.