We are here for our neighbors in need, who are suffering in this broken world.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.                                

ZOA is looking for a

Logistics and Admin Officer

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

He/she provides an overall  Logistics, Procurement, and Security support, and ensures that the personnel, administrative and contractual operations are conducted according to government regulations, ZOA policy and standard operating procedures, and best practices. Supervise the work of support staff; drivers, guards, cook and cleaner, and office maintenance recruited personnel

ESSENTIAL RESPONSIBILITIES AND DUTIES:

Procurement

• Implements the ZOA procurement policy and the fundamental procurement principles.

• Ensures that all local purchasing is in compliance with ZOA procurement policy and laws related to purchasing practices and in accordance with standard practices.

• Ensures purchase requests (PR’s) are adequately informative and complete on receipt, advises requesting unit on specifications, prices, availability and other procurement matters as required.

• Prepares invitation to bids (ITBs) in collaboration/support with CO Procurement & Log focal person based on user unit’s specifications, bid award notification, purchase contract, and submit to the Programme Manager  and then to  the Country Director for ultimate approval.

• Carries out procurements as per the approved budget, purchase requests and procedure at the program office level

• Ensures healthy working relationship with suppliers and all stakeholders, promoting transparency and accountability at each stage of the procurement life cycle.

• Works closely with Finance Unit to process payment of all invoices received from vendors by ensuring the completeness of each procurement or bid document and all supporting documents are attached with the payment request before passing it to the Finance Unit.

Logistics

• Supports the program office through developing a robust Logistics Systems that ensures transparent and accountable fleet management and vehicle allocation

•  Ensures the timely maintenance, service, annual inspection of vehicles, and prepare vehicle status report in collaboration with CO focal person.

•  Follows up and ensures renewals and update of the various insurance policies and claims.

Security:

• Ensure ZOA Shire security protocol is updated, understood, and adhered to.

Dealing with Problems:

• The incumbent should have higher degree of problem analysis for both external and internal environments in order to propose viable solution which is in line with the organizational rules and regulations 

Communications and Working Relationships:

• The incumbent should have high degree of communication skills in order to deal with the partners and stakeholders relevant for the smooth implementation of activities 

Your Total Rewards package at ZOA

1.    Compensation

Competitive salaries and financial security - we know how important these are to you and your family.

• Salaries that match the local market and we pay you in EUR.

• Annual salary review based on the cost of living in your location/Ethiopia.

• Annual Salary increase based on annual performance review

2.     Allowances

• Transportation allowance:  ETB 5,000  per month.

• Airtime Allowance: We provide data and airtime to enable you to conduct your work outside of the office.

• we provide a closed user group so you can speak to your colleagues at no cost.

• Food Allowance: we provide lunch daily at our offices, ZOA pays 600 ETB per month and staff contribute 400 ETB per month.

• Severance payment: one month’s salary for an extra service year.

• Hardship Allowance: If you are working in identified places as a remote and hazardous by the government, you will be entitled 20-40% additional allowances of their basic salary. Therefore, we provide 40% hardship allowance to ZOA employees working in Gambella, Dollo Ado and Shire field offices.

• Transfer Allowance: We provide transfer allowance of 10,000 ETB If, in case of you permanently shift or transfer to a new programme area.

3.     Paid Leave

We recognize you have priorities outside of work.

• Our flexible paid time off package gives you the flexibility you need.

  • Annual Leave: 20 days of annual leave in addition to public holidays, and you are also granted one extra day for each extra full year.

  •  Enhanced Maternity Leave provision, 4 months

  • Paternity Leave 5 working days.

  • Rest and Recuperation (R&R): We provide you 5 working days for every consecutive 12 weeks of work R&R leave to unaccompanied staff who work away from their permanent place of residence to spend time with their family. Therefore, ZOA provides R&R leave for its employees who work in the program offices in Somali, Gambela, and Tigray regions.

  4.    Insurance

   Provident Fund  + Pension: : 32% (22% from ZOA and 10% from You.

   Life insurance  

   Medical Insurance: We also covers your dependents, and your medical expenditures are covered by ZOA up to 100% of each invoice, up to a defined maximum refunded amount of Br 200,000 ETB  per annum.

  5.    Wellness

  We care about your health and wellbeing. We offer a comprehensive health package and initiatives to support your wellbeing.

• Covid-19:  free vaccination and PCR test

• We have established a social committee in every region.

Learning & Development

• Professional development programme and support with funding for a relevant qualification.

• Study/exam leaves

• Training and coaching   module

Job Requirements

Educational Qualification and Experience

• BA Degree in Business Management or other related fields

• Minimum 2 years’ relevant professional experience in Human Resource, Administration, Logistics and Procurement preferably in INGO environment.

• **MUST have a valid driving permit/license 

• Experience in designing or managing programs aimed at increasing cooperation in resource use between groups

  Skills Specific to the Post

• Commitment to the vision and mission of ZOA Relief \Hope\ Recovery;

• Quality report and documentation skill

• Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment

• Computer literacy skills with standard business software (including Word, Excel and Power Point

• Good Communications Skill both English and local language

  Leadership Attitudes & Behaviours

  • The incumbent should possess higher degree of integrity and able to lead a team in a disciplined manner 

VALUES:

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values;

• Good knowledge of CHS and capacitate partners to work in adherence to CHS;

• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self;

• Widely shares personal vision for ZOA, engages and motivates others;

Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;

• Values diversity, sees it as a source of competitive strength;

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions;

• Willing to take calculated risks.

Integrity:

• Honest, encourages openness and transparency;

• Always acts in the best interests of children.

How to Apply

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via Ethiojobs.net.

CV’s of no more than 3 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). 

"Women are highly encouraged to apply for the position"

Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.