About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.Job details

DIVISION: FinanceTEAM: Finance TeamLOCATION: Addis Ababa,CONTRACT TYPE: Fixed TermGRADE: C2 National                        JOB FAMILY:  Finance and SystemSALARY: As per the Oxfam benefit packageHOURS: 37.5 per weekFLEXIBLE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to discussing the type of flexible arrangements that might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage.TEAM PURPOSE:The Finance team supports the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance. This together with the Finance team, the Finance Coordinator will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.JOB PURPOSE:Finance Coordinator is responsible for ensuring accurate financial reporting across our operations using our budgetary systems coding. The role will also support the monitoring of the financial health of our projects and work closely with Funding and Program team to support the financial management across different funding sourcesPOST HOLDER REPORTS TOHead of Finance and System ManagerJOBS REPORTING TO THIS POSTFinance Officer and AssistantBUDGET RESPONSIBILITYNo

Key responsibilities and accountabilities:

1. Partner Finance Management  

·     Working on actual document verification on eligibility of partner expenditure before posting on system

·     Review expenditures made by the implementing partner and assess whether they are in accordance with the requirements reflected in the partnership agreement, donor agreement etc.

·     Review the process for procurement/contracting activities and assess for being transparent and competitive.

Review the records of requests for direct payments and ensure that all are signed by authorised assigned authorised staffs

·     Review the subsequent clearance of accruals

·     Review the clearance of legal tax requirement settlements

·     Review bank and cash account reconciliations.

·     Review on the closure of transaction (i.e project hand over, distribution list, construction hand over etc)

·     Making sure all financial report documents are stamped, scanned and uploaded on system

·     Participate on partners’ capacity assessment with Programs, Logistic, and HR before signing partnership agreement

·     Coordinate closely with the accounts staff of the Donor/programme finance staff/ Country Finance and Systems Manager /Finance Coordinator to ensure the finance issues of the programmes run smoothly and effectively.

·     Passing partner expenditure Journal and any adjustments as required

·     Liaison with partner on transfer request and coordinator transfer request with Finance Coordinator for timely submission to HQ

·     Manage Partner budgets, reporting & compliance including projects audits

·     Be responsible for checking payments to Partners, respecting the agreed procedures and Oxfam requirements.

·     Set up systems and process to build the capacity of partners’ finance staff.

·     Carry out independent project internal audit annually, evaluate internal control systems and report any deviations to Country Finance and Systems Manager.

·     Provide support to programme in payments, monitoring and review OPAL budgets including partner and grants agreement letters.

·     Check Partners’ reports in cooperation with Country Finance and Systems Manager and communicate to Grants Accountant to prepare the Donor Reports.

·     Participate in partner capacity assessment mission, provide capacity building training to partners as required.

·     Training and develop partner capacity to ensure they understand donor and Oxfam financial management requirements.

·     Donor Proposals, Reports, Audits and Budgets

·     Assists programme managers and officers to prepare project budgets and proposals

·     Provides advice to programmes teams on donor regulation and proper donor budget format

·     Provides coaching and training on donor funding requirements as needed

·     Prepares monthly budget variance report in donor format and currency and discusses the same with budget holders to take corrective action if needed

·     During the Monthly Finance Report (MFR) meeting discusses with project managers reasons for budget variances and implements actions to correct them

·     Prepares MFR meetings and minutes and follow up progress on action points

·     In consultation with the Finance Manager and programme staff, reviews partners financial reports

·     Coordinates with country office funding team and closely monitors CRIMSON ledger

·     Prepares donor financial reports for review by management and submission to the donors

·     Contributes to ensures all financial reports being submitted are timely, complete and accurate

·     Provides information to funding team on financial transactions and other queries

·     Provides input and analysis required by programme managers and officers to monitor and report on financial activities of their projects

·     In consultation with OPAL Administrator, monitor the debtors account to ensure all outstanding donor and other income is received and recorded appropriately

·     Assists the Programmes team in contracts reconciliation and closure of the same

·     Reconciles monthly project accounts and ensures appropriate action is taken by respective staff

·     Liaises with logistics, human resources and finance to ensure donor compliance

·     Builds capacity and advises programme officers and managers on financial compliance requirements

·     Files all grant agreements, reports and correspondence for the project/contract through OPAL and CRIMSON ledger as well as in hard copy

·     Facilitates all Donor audits and follows through on effective and timely resolution of matters arising

.  Restricted fund and contract management

·     Co-ordinate the restricted funding contracts in place and update the funding schedules for all known contracts

·     Work with the programme teams to keep the funding schedules up to date

·     Provide an overview to Oxfam of contracts secured matched funding needs and funding gaps to inform fundraising efforts

·     Be central in assisting in the preparation of financial budgets and reports for institutional donors

·     Work with programme teams to ensure that all contracts are monitored both in financial and non-financial terms on a regular basis and any implications arising are resolved

·     Manage the compliance of contracts for Oxfam to ensure that all the financial and reporting obligations are met and adhered to

  4. Other responsibilities related with finance

·     Assist Finance team in reviewing and revising /developing of donor financial policies and procedures

·     Assist Country Finance and Systems Manager in donor financial statement preparation and audit facilitation

Perform such other duties as assigned by Country Finance and Systems Manager.

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.

• Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:For this role, we have selected two of the most relevant feminist Leadership practices (which you can read more about here.1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies:

Skills and Competency Required:  

• BA degree  in Finance and/or Accountancy

• At least six years of relevant work experience in managing grant, and projects.

• Experience in project financial management.

• Willingness to travel and work in the rural areas where the project’s main activities are located.

• Experience in giving training in accounting for non-accounting people, and in building financial procedures preferred.

• Have integrity and be committed to serving the needs of the poor people in Ethiopia through completely transparent accounting procedures and bookkeeping training of local project partners from the rural areas.

• Ability to work independently, as well as in a team.

• an ability to write clear and concise reports in English, very good spoken and written English.

• good command of computer software packages e.g., WinWord and Excel. Eager to learn new software packages to adapt to the real project finance management needs.

• Desirable:

Experience in working with an INGO, Partner finance management or a Joint ventured company is preferable.

How to Apply

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal /External application portal CLICK HERE on or before May 16, 2023.