Chemonics International, Inc., is a US-based international development consulting company, operating in over 95 countries, that is implementing the USAID funded Urban Water, Sanitation, and Hygiene (WASH) project in Ethiopia.

Chemonics seeks an Administrative Assistant for the USAID Urban Water, Sanitation, and Hygiene (WASH) Activity. The purpose of this Activity will be to support accelerated access to safe, adequate, inclusive, and resilient WASH services targeting urban and peri-urban areas. The Activity will work to achieve this through four complementary objectives: 1) Enable and professionalize WASH service providers; 2) Foster markets for pro-poor and inclusive WASH services; 3) Strengthen WASH planning, budgeting, and service delivery oversight; and 4) Strengthen accountability among urban WASH sector actors.

The Administrative Assistant will be responsible for supporting office administration, maintaining up-to-date records of staff information, skill, position, and compensation. The Administrative Assistant will help facilitate field travel and other logistics management as required. This position will report to the HR and Administration Manager and be based in Addis Ababa, Ethiopia.

Responsibilities:

• Review and post job vacancy announcements 

• Provide verification of employment for current and former employees as requested 

• Escalate complex issues to HR and Administration Manager’s attention 

• Maintain personnel, recruitment, and operational files 

• Generate new hire letters and verification of employment letters for approval 

• Provide part time reception services as the office’s first point of contact to visiting guest and clients. Greet visitors and direct them to the appropriate staff member. 

• Provide courier services, as required.  

• Assist in photocopy needs, document filing, and scanning of documents. 

• Serve as alternate phone operator to place and direct calls as applicable. 

• Offer and provide refreshments to visitors, as appropriate. 

• Assist in the inventory assessment and replenishment of office, restroom, and pantry supplies. 

• Assist in maintaining office safety and security and ensure office key security. 

• Maintain vacation schedule for all staff 

• Ensure all processes are compliant with Chemonics’ manual, local labor laws, and USAID regulations 

• Performs other duties as assigned. Reports to the HR and Administration Manager. 

Job Requirements

Qualifications:

• Minimum 1 year of relevant working experience  

• University degree  in relevant field preferred

• Experience working for foreign organizations or international donors preferred 

• Preferred experience working with local governments and/or water supply projects 

• Proven capacity to work in an effective and collaborative manner 

• Demonstrated leadership, versatility, and integrity 

• Familiarity with MS Office software suite 

• Fluency in English is required. Working professional proficiency in Amharic strongly preferred.  

How to Apply

Please apply by using this link. Applications must be submitted by the end of the day on May 31, 2023. Early applications are strongly encouraged. No telephone inquiries, please.

EEO Statement

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.