SPECIAL VACANCY ANNOUNCEMENT

Vacancy No.: IOM-SVN/0050/23

Position Title: Project Associate (Information Management)

Position Grade: G-5

Organizational unit: CCCM Cluster/EPC

Duty Station: Addis Ababa, Ethiopia

Type of Appointment: SST, Six months with the possibility of extension (Subject to funding availability)

Estimated Start Date: As soon as possible

Posting Date and Closing Date:  From 10 May 2023 until 17 May 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply for this vacancy.

Organizational Context and Scope

The key objective of the Cluster’s Information Management Officer (IMO) will be to support the CCCM cluster in identifying and meeting data/analysis/information requirements at a range of levels. Under the overall supervision of the National Cluster IMO, the successful candidate will support the CCCM cluster through the timely and efficient provision of required information management services.

• The CCCM Cluster Information Manager is to support the national cluster IMO in the fulfillment of his/her coordination mission to:

• Provide leadership in emergency and crisis preparedness, response, and recovery.

• Work in partnership to improve the protection and welfare of the camp residents.

• Ensure evidence-based actions, gap-filling, and sound coordination; and

• Enhance accountability, predictability, and effectiveness of CCCM Cluster actions.

Responsibilities and Accountabilities:

2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 

8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.  

10. Generating monthly Dashboard to inform donors, partners, and other stockholders.

12. Maintain and update the cluster’s contact list and mailing lists.

14. Collective monthly data from partners, analyzing and generating reports as required by the cluster or OCHA.

16. Perform other related duties as assigned

Job Requirements

Required Qualifications and Experience

Educational Qualification

• High School diploma with five years of relevant experience; or,

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups; and Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage

Skills:

• Proficiency in Microsoft Office, in particular, Microsoft Excel, PowerPoint and Word 

• Knowledge of current GIS software (ArcGIS, QGIS) 

• Knowledge of Adobe Illustrator 

• Knowledge of database management

Languages

• Fluency in English and Amharic is required.

• Knowledge of other local languages is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. 

• Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

Submit your updated CV via email: DL_ETH_IOMEthiopiaHR@iom.int

N.B: Write the vacancy number and job title on the subject line of your email

For external applicants: you are required to apply via Ethiojobs.net. Any application that does not fulfill/attach the below-listed documents will not be considered.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice

• CV (written in English) with three professional referees and their contacts (both email and telephone)

• Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

We strongly encourage qualified female applicants to apply