Vacancy No.:  IOM-VN/0052/23   Position Title:  Senior Project Associate - RRF  Position Grade:  G-6  Organizational unit:  EPC - RRF  Duty Station:  Addis Ababa, Ethiopia  Type of Appointment: One year Fixed Term Contract  with the possibility  of extension (Subject to funding availability)  Estimated Start Date:  As soon as possible  Posting time  11.05.2023 - 25.05.2023 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply for this vacancy.

Organizational Context and Scope

Under the overall supervision of the Preparedness and Response Coordinator in Addis Ababa and the direct supervision of the Program Manager (RRF), the incumbent will work closely with implementing partners to support the Rapid Response Fund - Ethiopia (RRF-E) Unit in matters relating to monitoring and evaluation of programme activities with implementing partners in all regions of Ethiopia, while based in the IOM Addis Ababa office.

Responsibilities and Accountabilities:

1.     Assist in the planning, coordination, implementation and monitoring of project activities.

2.    Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3.    Monitor implementing partner budget implementation and propose adjustments as necessary.  

4.    Act as focal point for administrative coordination of sub-project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5.   Draft status reports: identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

6.   Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7.   Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8.   Respond to complex information requests and inquiries; set up and maintain files/records.

9.   Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

10.  Monitor work of implementing partners and report any non-compliance to the supervisor.

11.   Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12.   Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.

13.   Perform other related duties as assigned.

Job Requirements

Required Qualifications and Experience

Educational Qualification

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience

Experience

·       Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

·       Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

·       Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

 Skills:

·       In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

·       Knowledge of UN and bilateral donor programming.

·       Knowledge of financial rules and regulations.

Languages

·       Fluency in English and Amharic is required.

·       Knowledge of other local languages is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

•    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

•    Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

•   Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

For Internal applicants – please send your application letter enclosed with updated CV to DL_ETH_IOMEthiopiaHR@iom.int, by putting the vacancy number and job title on the subject line.

For external applicants: you are required to apply via Ethiojobs.net. Any application that does not fulfill/attach the below-listed documents will not be considered.

·     Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

·     CV (written in English) with three professional referees and their contacts (both email and telephone)

·     Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

We strongly encourage qualified female applicants to apply!