Procurement and Contracting Specialist

GIZ- Internal/External Vacancy Announcement ‘#086/2023’

GIZ Country Office 

The Procurement unit at the GIZ Country office Ethiopia and Djibouti is looking to expand with an additional team member.

As a member of our team, the successful candidate will be positioned within the Customs clearance unit. The main focus is on supporting the portfolio, as well as international staff, with international import/export of goods, vehicles and personal belongings.

The position also offers the successful candidate a possibility to engage in a very diverse environment of contract conclusion (Procurement of Goods, Services, Finaning Contracts, Construction Contracts etc) and acts as an advisor to the GIZ projects.

Responsibilities and Duties

 The Procurement and Contracting Specialist performs and ensures the following tasks:

 Procurement/Contract services

• advise clients and performs CO process steps for international procurement processes.

• gets familiar and holding basic knowledge on local procurement processes of any kind.

• advises and performs CO processes for service contracts, financing contracts and other forms of contracts

 Administrative services

• advise GIZ Staff in question about customs issues relating to private goods and registration and insurance of private cars

• advise GIZ staff as regards outward journeys as part of the GIZ office’s service package

• customs declaration processes

• vehicle registration processes

• informing projects and programmes on time about the status of procurement, vehicle and customs matters, particularly in the event of delays

• purchasing materials and equipment for the GIZ office and GIZ projects/programmes in accordance with GIZ PuR, monitoring of ship consignments, monitoring and clearing of goods, coordinates and organizes the collection of goods, prepares permits and payment requests, processing preclearance

 Vehicle registration

• organizes any registration, tax, GPS and insurance for project and private vehicles and in cooperation with the client.

• documents completed registrations and monitors the status of vehicle registration (official and private vehicles)

• facilitates the return of numberplates to the relevant ministry

• notifies responsible clients of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary

• processes accident insurance claims against local and German insurance companies in cooperation with Head Office 

Job Requirements

Required qualifications, competences, and experience

Qualifications

• A minimum of BA Degree within the field of procurement or logistic and supply chain management or operations management

Professional experience

• Minimum of 5 years of relevant occupational experience.

Other knowledge, additional competencies

• Outstanding working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)

• Very good knowledge of the English language, ideally a knowledge of German.

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hreth@giz.de. 

Please make sure you mention the vacancy number and position title ‘Procurement and Contracting Specialist #086/2023’ in the subject line of your email application.

Applications without vacancy numbers in subject lines might be disqualified.

Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”